| Repstor affinity/assist Release Notes 3.7.16 | |
| New Features in 3.7.16 | |
| Bug Fixes in 3.7.16 | |
| New Features in 3.7.15 | |
| Bug Fixes in 3.7.15 | |
| New Features in 3.7.14 | |
| Bug Fixes in 3.7.14 | |
| New Features in 3.7.13 | |
| Bug Fixes in 3.7.13 | |
| New Features in 3.7.12 | |
| Bug Fixes in 3.7.12 | |
| New Features in 3.7.11 | |
| Bug Fixes in 3.7.11 | |
| New Features in 3.7.10 | |
| Bug Fixes in 3.7.10 | |
| Older Release Notes... | |
| Outstanding Issues | |
| New Features in 3.7.16 | |
| Luggage Tags | |
| #16589 | Emails that would be automatically filed via luggage tags will now not be filed if a duplicate email is detected in the folder. |
| #16607 | Emails automatically filed via luggage tags will now be filed after a short delay to avoid automatically filed duplicate emails. |
| #16373 | An additional check for duplicate items before uploading an automatically filed email via luggage tags is now available, which can reduce the number for duplicates with luggage tags. Create ROAM.DuplicateCheckBeforeEmailUpload (DWORD) = 1 to enable. |
| Misc | |
| #16608 | By default when using Quick File Repstor affinity will display read only folders as read only so that they can be expanded to locate a writable folder to file to. Repstor affinity can now be configured to hide these read only folders. Create ROAM.HideReadOnlyQuickFileFolders (DWORD) = 1 to enable. |
| #16663 | Improvements were made to many of the filing dialogs to make them more keyboard accessible. These include Quick File, Send and File, Jump to Folder and Attach Items. Tool tips are also displayed to indicate the shortcuts for some of the commonly used controls. |
| #16662 | The "Click here for online properties" link in the properties dialog will now launch the page in the user's default browser and close the properties dialog. |
| #16419 | Repstor affinity now supports marking emails as filed from the IBM Connector mailboxes. |
| #16568 | When enabled Repstor affinity will update a draft's Subject with the attached Repstor document names. Set ROAM.SendLinksAddFilenameToSubject (DWORD) = 1 to enable. |
| #16566 | Repstor affinity for M-Files was updated to automatically relate emails filed to M-Files with the M-Files documents that were attached to the original email. |
| Bug Fixes in 3.7.16 | |
| General | |
| #16514 | Fixed an issue with Send and File that could cause a duplicate in the filed location. |
| #16277 | When using Quick File as Document Set emails will now be prompted for as documents are. |
| #16420 | An issue was resolved which could prevent a repository from being added to Repstor affinity when a single result was returned in the Search for Repositories dialog. |
| #16292 | Repstor affinity will now not display a sync error when syncing a folder that is still open for editing. |
| #16440 | An issue was resolved that caused the SharePoint health score notification to be displayed when notifications were displayed. |
| #15574 | An issue was resolved which could cause Search Folder favourites to flicker occasionally when syncing. |
| Localisation | |
| #16660 | An issue was resolved when using the German language version of the Repstor affinity's Attach Items dialog. |
| #15382 | Improvements were made when displaying the Send and File dialog in non English languages. |
| #16672 | The German language window title of the Repstor affinity Properties window was corrected. |
| Plugins | |
| #16547 | Repstor affinity for CM will now allow users with Contribute Content permission for a folder to add new items to the folder. |
| #16524 | If any of the M-Files class properties are required fields, Repstor affinity will now avoid metadata popups if the email property values will populate the value. |
| #16692 | An issue with Repstor affinity for M-Files was resolved which could cause unnecessary lookups to be cached. Now only the property def ids in the MFilesSync.LookupPropertyIdsToCache setting will be cached. |
| #16002 | An issue was resolved in Repstor affinity for Meridio that caused sync errors for files with a trailing space. |
| New Features in 3.7.15 | |
| #16233 | A new feature is available when using Repstor affinity to edit SharePoint documents directly via the co-authoring options which will automatically sync the latest SharePoint document changes when you move back to the Outlook window. To enable this feature for SharePoint set the following config "ROAM.SyncReposOnActivate" = "SharePoint". |
| #16285 | When Urgent Uploads are enabled, after an existing document or precedent document is saved as a new document to Repstor affinity the Document Id Value will be updated to the new value and will display correctly in a Quick Part configured to display the Document ID Value. |
| #16232 | Repstor affinity can now be configured to create SharePoint links with ?web=1 appended which provides a workaround for Chrome to start editing the Office document rather than downloading the linked document. Create ROAMSPSSync.AppendWebToLinks (DWORD) = 1 to enable this feature. |
| #16265 | In previous versions filing to an online repository would add an Uploading folder which would be removed on Outlook restart. This folder was not added to the quick file index. Both of these behaviours can now be controlled via configuration. ROAM.QuickFileOnlineRemoveOnShutdown - controls if they are removed on shutdown (default true) ROAM.QuickFileOnlineAddToFolderIndex - controls if the folders are added to folder index (default false) The header setting for these folders can also be configured via ROAM.QuickFileOnlineHeaderDefault. |
| #15929 | Repstor affinity can now be configured so that the Quick File and Search for Repository dialogs don't automatically select the first location shown. To enable this feature use the configuration ROAM.IsAutoSelectTVResultsON (DWORD) = 0. |
| #16089 | It is now possible to configure the browser based property dialogs used when Properties option chosen against a synced SharePoint item. This will launch the properties page in a separate browser window. |
| #16279 | Repstor affinity was enhanced to support luggage tags when using an IBM Message Store mailbox in Outlook. To support this type of mailbox add these configurations. ROAM.NewExchangeEmailNotify.ForceProviderName (string) = "IBM Message Store Provider" ROAM.NotifyNewEmailsUseDeliveryTime (DWORD) = 1 |
| #16389 | A new option is available to suppress the Properties dialog prompt when uploading new items that have missing required properties. This can be useful to allow items to be added via Repstor affinity initially and later review the missing properties of all the items. To enable this setting set ROAM.SuppressPropertiesOnUpload (DWORD) = 1. |
| Bug Fixes in 3.7.15 | |
| #15423 | Changes were made to better optimise Repstor affinity's logic when changing the selected Outlook item. This is particularly noticeable when using Exchange in non-cached mode. |
| #15762 | Improvements were made to better support Microsoft Office themes with dark backgrounds. |
| #16140 | An issue was resolved when adding repositories that could cause the currently selected repository to be incorrectly added rather than the ticked repository. |
| #12198 | When Outlook is closed Repstor affinity now automatically saves any recently added folders which are not already in the Quick File index. This prevents an issue that folders added just before Outlook was closed could be missing from the index and so require the user to reindex the folders before it would appear in search results. |
| #15996 | Files uploaded by one user without required metadata were blocking an upload of a file with the same name (often an email). This displayed a "checked out by user X" in the sync log. This has now been resolved, and the file will now be uploaded with a different name. |
| #16161 | When Repstor affinity is disabled in Outlook via the RepstorDisabled configuration this will now also apply to the other Office applications - Word, Excel and PowerPoint. |
| #16139 | An issue was resolved when adding multiple Box repositories that caused the names of the repositories to include the Box folder id rather than the friendly display name. |
| #15410 | An issue with Repstor affinity for M-Files was resolved which prevented Inbox emails from being marked as already filed by another user when the M-Files location was sync'd as headers. |
| #15997 | An issue was resolved that caused synchronization errors to be displayed in the Sync Log (as 0x80004001) when syncing Central Repository Lists under certain circumstances. |
| #15828 | Fixed an issue that caused Repstor affinity for M-Files to incorrectly display M-Files Timestamp values in UTC rather than the local timezone. |
| #15877 | Fixed an issue that caused Send and Tag to file two copies of an email from a shared mailbox. |
| #16247 | An issue was resolved in the Search for Repository dialog that caused duplicate SharePoint locations to be displayed in the results. |
| #16342 | An issue was resolved with the Search for Repositories dialog that could cause an additional location to be added as well as the users selected location. |
| New Features in 3.7.14 | |
| General | |
| #15743 | When searching for a new repository to add to Repstor affinity multiple search results can be selected and added in a single step. These repositories are added with the default name, parent folders and header sync settings. |
| #15913 | It is now possible to trigger the update of Word automatic fields on opening of a Repstor document. This is useful for quick part fields which include IF statements etc. This must be enabled through the UpdateFieldsOnOpen DWORD32 registry setting. |
| M-Files | |
| #15409 | Added online duplicate check functionality for Repstor affinity for M-Files. The check for online duplicates performs a system wide search across the M-Files vault for duplicate emails. This may have performance implications for the vault. To enable online duplicate checking create ROAM.OnlineDuplicateCheck (DWORD) set to 1. To enable this feature for MFiles create MFilesSync.EmailHashPropertyId (DWORD) to the ID of the property that affinity will use to store the hash values. |
| #15573 | Repstor affinity for M-Files now has lookup functionality in the Quick File properties dialog. M-Files lookups that are synced via document properties or listed in MFilesSync.LookupPropertyIdsToCache will be used. |
| Bug Fixes in 3.7.14 | |
| #12405 | Selecting a Repstor affinity document and choosing Quick Print will now download the item if it is a header and print the document contents rather than the header information. |
| #13124 | Selecting multiple Repstor affinity Office documents and choosing Quick Print will now print each of the selected documents. |
| #12271 | The Repstor affinity Quick File dialogs will now automatically scale down when needed to fit the current resolution for example when using Repstor affinity with a laptop or tablet in portrait mode. |
| #15631 | An issue was resolved that caused the last library in a site added via a Central Repository List to have the name of the site. |
| #15694 | When using Repstor affinity with Custodian precedent documents date placeholder values are now displayed with the user's display preferences. |
| #15719 | An issue with Quick File online and Search for Repositories was resolved which caused some SharePoint document library results to be displayed with an empty name. |
| #15338 | Fixed an issue where CM documents that were copied using Quick File would display their Record Number from the previous folder. |
| #15725 | Fixed an issue that prevented the SharePoint "Open with Explorer" from working when using Repstor affinity and Microsoft Office 64 bit. |
| #15426 | The MFiles 64 bit installer will now correctly create the MFiles Extension file. |
| #15802 | An issue was resolved when adding One Drive for Business personal drives which caused it to be added with an incorrect name. |
| New Features in 3.7.13 | |
| #15606 | Repstor affinity for CM now supports faster syncing when CM is updated to a version including the new StreamSearch function in the CM ServiceAPI. |
| #15607 | Repstor affinity for CM now supports incremental syncing for the most recent versions of CM. |
| #15609 | When Repstor affinity for SharePoint has been configured to use Co-Authoring in place of the standard Edit Document action, Repstor affinity will now check that the user is online first. If they are not online a warning is displayed along with an option to edit locally. |
| #15531 | Repstor affinity now supports French in addition to English, Danish, Dutch and German. |
| #15573 | Repstor affinity for M-Files now has lookup functionality in the Quick File properties dialog. M-Files lookups that are synced via document properties or listed in MFilesSync.LookupPropertyIdsToCache will be used. |
| Bug Fixes in 3.7.13 | |
| General | |
| #15737 | Fixed an issue when starting Microsoft Outlook for the first time after installing Repstor affinity which could result in Outlook not starting correctly. |
| #15745 | An issue was resolved when using an extension script to call the repsup.FindFolderPathProps() method. |
| #14356 | An issue was resolved that could cause Outlook to hang when attaching Repstor items to a draft email and there are shared mailboxes. |
| #14081 | In Microsoft Word when opening documents from Repstor affinity .dotx and .docm documents will also be available. |
| #15692 | A Repstor assist issue was resolved which could cause Outlook to become unresponsive when generating rules with certain sample documents. |
| #14963 | Resolved an issue when using luggage tags with shared mailbox emails that could cause them to not be automatically filed to Repstor affinity. |
| #15381 | An issue was resolved in Repstor aspects that caused standard Outlook folder right click options to be hidden. |
| Repstor affinity for MFiles | |
| #15736 | Fixed a Repstor affinity issue with M-Files repositories which failed to create a new list object type. |
| #14032 | Repstor affinity for MFiles will now correctly detect changes in metadata. |
| #15608 | Repstor affinity for MFiles will no longer download email content to get email header properties, and will instead get the email metadata from MFiles properties. |
| Repstor affinity for Box | |
| #14680 | An issue was resolved that caused Repstor affinity for Box headers to not appear as part of the original conversation when using the conversation view. Note - the email metadata class in Box now needs to contain the following fields to work with affinity: from - Text sent - Date received - Date subject - Text to - Text cc - Text bcc - Text hasattachments - Number conversationid - Text conversationindex - Text conversationtopic - Text internetmessageid - Text |
| #14885 | Fixed an issue in Repstor affinity for Box that caused "Open Location" to not work for top level Box folders. This change will only apply to newly added Box folders, existing folders will need to be removed and re-added. |
| Repstor affinity for CM | |
| #15486 | An issue was resolved in Repstor affinity for CM that the HPRMSync.DontUseDefaultEmailCreateDate setting was also impacting CM documents. |
| New Features in 3.7.12 | |
| General | |
| #14948 | Repstor affinity for HPE CM can now be configured to use a local CM SDK to sync container contents for better performance. Set HPRMSync.UseSDK (DWORD) to 1 to enable. If HPRMSync.UseSDK set then these must also be set. HPRMSync.DbId (String) = HPRM dataset id HPRMSync.WorkGroupServer (String) = HPRM workgroup server |
| #15334 | Repstor affinity for Meridio will now sync folder contents in descending date order so that the most recently changed content will appear first. |
| #15331 | Repstor affinity can now be configured to prevent Quick File Online when filing attachments. Set QuickFile.AllowAttachFromUnpinned (DWORD) to 0 is disable the option. |
| #14859 | A new extension exists to expand email addresses for a particular mail item. |
| Bug Fixes in 3.7.12 | |
| General | |
| #15186 | Performance improvements were made when syncing non-SharePoint headers. |
| #14915 | An issue was resolved that prevented editing of shared Excel workbooks. |
| HPE CM | |
| #14870 | Repstor affinity for HPE CM will now use the last modified date of an external file dragged into a CM folder as the Date Created field. Set HPRMSync.ModifiedDateForAddedDocsCreation(DWORD) to 0 to use the Windows Explorer Created Date of the document rather than the Last Modified date. |
| #14886 | A new setting for Repstor affinity for HPE CM can prevent setting the Date Created field, allowing users who don't have property editing permissions to correctly upload documents. Set HPRMSync.DontUseDefaultEmailCreateDate(DWORD) to 1 to stop providing a default value to the Create Date, allowing the HPRM system to set it after upload. |
| #14901 | An issue was resolved when moving HPE CM documents between different folders. |
| Misc | |
| #14970 | Performance improvements were made when adding many repositories with default column values. |
| #14702 | An issue was resolved with Repstor affinity for Meridio which caused an issue renaming and editing documents in online only folders. |
| #15253 | An issue with the constrained metadata options was resolved that could cause the first drop down item to be missing. |
| #15296 | An issue was resolved in Repstor affinity for M-Files which could cause certain views to not sync correctly. |
| New Features in 3.7.11 | |
| General | |
| #14164 | When using Attach Items to attach content to an email draft the Quick File online functionality can be used to search for content not currently synchronised in Repstor affinity. |
| #14438 | When using Attach Items to attach Repstor content to a draft email the user will be prompted to select the current version or a previous version. This new option will be available for Repstor affinity repository types that support previous version information, currently SharePoint and eDocs. |
| #14428 | When using Insert Link in Word, Excel and PowerPoint to insert a link to an email or document the Quick File online functionality can be used to search for content not currently synchronised in Repstor affinity. |
| #14437 | Repstor affinity now automatically converts header items to full items if they are in the Recent Documents search folder if they were edited within the last 60 days. This new functionality can be disabled and the number of days changed via configuration. |
| #14461 | Repstor affinity now supports urgent uploads for Excel and PowerPoint documents so that as soon as the document is saved it sync's in the background while still being edited. |
| #14794 | Repstor affinity can now be configured to automatically remove Quick File online Uploading folders after a period of time as well as on shutdown. This helps to minimise these Uploading folders for Outlook users that rarely close Outlook. |
| Repstor for Box | |
| #14099 | Repstor affinity for Box now supports expanding online folder results to allow child folders of the search results to be selected when using Quick File online, Attach Items in email drafts and Insert Links in Office documents. When a single online folder result is returned it is automatically expanded to assist the user locate the best folder result. |
| #13681 | Repstor affinity for Box now supports storing the duplicate detection metadata in Box. Once this is enabled duplicate emails and documents can be identified when adding the new item when only the folders headers are sync'd. |
| #14089 | Repstor affinity for Box can be used to do online Box searches for a specific Box folder id in the Search for Repositories and Quick File online dialogs. A search for "f:1234" will return the folder with id 1234. |
| Repstor for CM | |
| #14832 | Repstor affinity for CM can now be configured to use the container permissions for the CM documents. This should improve performance for CM system which are configured this way by retrieving less information per document when syncing a folder. |
| #14730 | Repstor affinity for CM can now be configured to retrieve a maximum number of items for each folder. |
| #14746 | Repstor affinity for CM now defaults to syncing large folders across multiple batches. |
| Repstor for eDocs | |
| #14423 | Using Quick File online it is now possible to perform online document searches for eDOCS DM. By default the search is performed against the title property. The following prefixes can also be used - docid:{docnum} e.g. docid:123456 , from:{username}, and below: will search for documents in a specific matter below:{MATTER_ID} e.g. below:123456. To specify a clientid as well as matterid use below:{CLIENT_ID}.{MATTERID} e.g. below:000001.000005 |
| #14429 | Using Repstor affinity to select multiple DM items and click properties now opens a single DM profile dialog if the items are in the same folder. |
| #14433 | Using Custodian with Repstor affinity for DM now supports returning a default subset of dynamic views and a Choose Dynamic Views dialog to change the views to be sync'd for a matter. |
| Bug Fixes in 3.7.11 | |
| #12154 | An issue was resolved when using the Add Document menu to add a new document to the current Repstor affinity folder and the user renamed the document. |
| #12675 | Custodian precedent documents will now correctly display with their given name, as opposed to the original file name. Documents will also be assigned the name provided by the user when they are prompted after adding the document |
| #14350 | An issue was resolved so that Recent Documents will now include items with Property updates from all repository types. |
| #14549 | When syncing new documents while editing or using save and sync while editing the From column and Last Modified date are updated immediately. |
| #14751 | An issue was resolved with Repstor for Box which caused folder syncing to fail if the associate email template in Box had missing values. |
| #14588 | An issue with Repstor affinity for DM was resolved when repeatedly opening the same DRF shortcut file. |
| New Features in 3.7.10 | |
| #14645 | Repstor affinity for CM can be configured to avoid setting the Create Date by default for email messages. |
| #14644 | Repstor affinity for CM can be configured to prevent editing the Create Date when Properties are displayed for multiple items. |
| #14560 | Repstor affinity can now be configured to always open Property forms for multiple filed items in individual windows. |
| Bug Fixes in 3.7.10 | |
| #14558 | An issue was resolved that could cause empty emails to be created in Outlook's Outbox folder when a Repstor affinity document or email was forwarded. |
| #12685 | Repstor affinity has been updated to improve the quality of PDF files generated from Office documents via the Convert to PDF option. |
| #14620 | A Repstor affinity for M-Files issue was resolved when adding an item and the user cancelled the M-Files metadata card and discarded the results the item would be removed. To avoid this resulting in the loss of the filed item, the connector will now re-prompt for the metadata on each sync of the folder until the user provides it, |
| #14503 | An issue was resolved when using Quick File as Document Set which prevented the attachments properties from being set correctly. |
| #14544 | An issue was resolved with Quick File as Document Set when Repstor affinity was configured to always prompt for properties. |
| New Features in 3.7.9 | |
| General | |
| #13550 | Repstor affinity now supports constraining multiple SharePoint choice fields in the Properties dialog so that the value in one field restricts the available values in a different drop down. The choice in the second field can then constrain a third field etc. The static allowed field combinations are defined in a SharePoint list. Changes to this list will be synchronised and update the constraint rules. |
| #12714 | Added setting to refresh central repositories lists on start up of Outlook, this will detect changes in SharePoint group memberships, and add or remove repositories where appropriate. |
| #14323 | New extension support functions were added that return the number of Pending Items and Sync Errors by repository type and the number of folders within Repstor affinity's folder index. |
| Repstor affinity for HPE CM | |
| #14345 | Repstor for HPE CM now supports calling a soft delete API when deleting documents. |
| #14195 | It is now possible to configure the Repstor for HPE CM to use an additional field to populate the "To" column when syncing email headers. |
| #14215 | Changes were made to Repstor for HPE CM to optimise performance when retrieving the contents of large folders. |
| #13990 | Repstor affinity for HPE CM now supports server side move for CM documents between CM folders preserving the Document Number, version history etc. Moving to and from classifications and favorites is not currently supported and will display an error message. |
| #14095 | By default Repstor for HPE CM uses the Author field to populate the From column in Outlook when syncing email headers as HPE CM typically sets this field to the original From value in the email. To allow for migrated emails which don't have this field set, a custom field can be used to populate the From column. |
| Repstor affinity for Box | |
| #14193 | Repstor for Box was updated to use the "content modified" property for the Received column for documents. This change allows migrated documents to display the original modified date from before the documents were migrated to Box. Emails are unaffected by this change. |
| Repstor affinity for M-Files | |
| #13938 | Repstor affinity for M-Files now supports folders configured to show recent items. A right click on the parent folder will show an M-Files menu and allow selecting one of the sub items through a search dialog. |
| Bug Fixes in 3.7.9 | |
| #14007 | An issue was resolved in Repstor for HPE CM which allowed users to attempt to delete and edit finalised records in Repstor. Finalised records will now appear read only in Repstor. |
| #13661 | An issue was resolved which caused M-Files Properties windows to appear behind the Outlook window. |
| #14205 | A rare issue was resolved when saving Excel documents to Repstor which could cause an Unknown Error error to be displayed. |
| #14311 | An error was resolved when using the Unsubscribe option with an on premise Custodian. |
| #14400 | A Repstor affinity issue was resolved when editing documents in certain shared Citrix configurations which prevented the document changes from being uploaded. |
| New Features in 3.7.8 | |
| General | |
| #13923 | A new feature in Repstor affinity allows interim versions to be saved to SharePoint and DM while continuing to edit the document in Word, Excel and PowerPoint. When available the new "Save and Sync" and "Publish as Major Version" buttons in Office will save the current document content as an interim version and sync it in the background when available. When clicking Publish as Major Version the user is prompted for a version comment to include. If offline, multiple interim versions can be created with different content and these will be sync'd when the user is online again. |
| #13941 | Repstor affinity will now mark Inbox emails as filed when they were filed by another person and downloaded as a header by the current person. This feature is supported for SharePoint and DM repositories and requires an additional messageid field to be created in the target server. |
| #13369 | Changes to matter names in Custodian will now be reflected in Repstor affinity without requiring the matter to be re-pinned. |
| #14002 | Repstor affinity can now be configured so that Edit Document for modern Office formats in SharePoint are launched in Co-Authoring mode rather than a local edit to be sync'd. Note that Co-Authored documents will require a folder sync, before the new contents are reflected in Repstor affinity. Documents Opened in Co-Authoring mode will not present the Repstor 'edit' buttons, such as "Publish as New Major Version", or "Send Document Link". Only 'modern' Office documents support Co-Authoring mode. Older document formats, such as .doc, or .xls, will continue to open in Repstor affinity's standard Edit mode instead. |
| #14109 | By default Repstor affinity will now for better performance limit luggage tag processing of new Inbox emails to the primary Exchange mailbox. |
| #13942 | The Repstor affinity "Download full items" button / menu can now be limited to number of recent items in the folder. A warning message that allows users to cancel the action can also be configured when this option is used. |
| #13929 | Recent documents that have changed location or had their repository re-added can now be tracked by document ID so that they will now reappear in the Recent Documents search folder. The number of recent documents that will be tracked in this way is limited to 100 by default. This limit does not affect the number of documents that can appear in the Recent Documents search folder. |
| #13803 | Quick File Online and Document searches in the Quick File dialog the time before running the search is now configurable. Using the enter key will run the search immediately. |
| #13962 | When filing items with Quick File Online the parent folders that the temporary repositories are created under can now be configured. Set the ROAM.QuickFileOnlineParentFolders string to define one or more parent folders. By default these repositories are created under an "Uploading" parent folder. |
| #13916 | When using the Make Available Offline menu option, a custom warning can be displayed to inform users of the consequences of this action. When a custom warning is displayed the user must click "I Agree" to continue. An example warning in the AvailableOfflineWarningMessage registry setting: "You have opted to download a large number of files.\nPlease note that you are responsible for any documents that you have chosen to download.\nIf you agree to this, press 'I Agree' to proceed". |
| #13551 | Repstor affinity now supports Quick Filing an email with attachments to the same SharePoint location as the email without attachments and the independent attachment documents. Two properties tie these independent SharePoint items together each item gets a "registration number" guid and each has a "parent registration number" which is the registration number of the parent email msg file. |
| #14103 | Repstor affinity can now be configured to prevent filing of encrypted messages. |
| Doc ID Searches | |
| #13918 | Repstor Doc Id Search repositories can now be configured so that repositories that haven't been used recently are automatically removed when closing Outlook. A setting indicates the maximum number of Doc Id search repositories to keep. |
| #13993 | Doc ID Searches can now be given the name of the document that is found by the search. This change will take effect for any new Doc ID searches, and can be configured through the DocIdSearch.NameFormat registry setting. use the tag #docname# to substitute the document's name (on top of the existing #docid# for the document's ID). |
| #13953 | The "DocID Search" button text can be customised using the ROAM.DocIdSearchLabel (string) setting. |
| Repstor affinity for DM | |
| #13552 | In Repstor affinity for eDOCS an existing eDOCS file can now be copied to a new eDOCS folder which will add a shortcut to the existing item in the second location. |
| Repstor affinity for M-Files | |
| #13938 | Repstor affinity for M-Files now supports folders configured to show recent items. A right click on the parent folder will show an M-Files menu and allow selecting one of the sub items through a search dialog. |
| Extensions | |
| #14033 | A new extension is provided which runs just after an item has been uploaded to a repository. By default this runs only when the item is a document, and is being filed to an unpinned repository. See extensibility guide for more information. |
| #14035 | A new extension support function has been added to allow you to list a document id in the recent documents list. This will mean future synchronizations of that document will automatically add it to the recent documents search folder. |
| Bug Fixes in 3.7.8 | |
| General | |
| #14092 | Importing repositories into Repstor affinity will now deduce if a repository already exists before making any API calls, reducing network traffic and improving import speed when many imported repositories already exist. |
| #13882 | Repstor affinity was optimised to process many emails that have been Send and Filed when Outlook is started while keeping Outlook responsive. |
| #13988 | An issue was resolved when saving from Word/PowerPoint/Excel directly to a Repstor Drive folder that prevented the document syncing correctly. |
| #13438 | Repstor affinity will now display a progress dialog that can be cancelled when clicking Sync Now on a parent folder with a large number of child folders. |
| #14041 | Extensions that appear in a document context menu will now work for repository documents in a Repstor affinity search folder. |
| #14054 | An issue was resolved which prevented Publish as Major Version from working if Outlook was restarted while the Office document was still being edited. |
| #14025 | ROAM.ExtensionScriptPath will now correctly work with alternate directories for extensions as well as individual extension scripts |
| #14052 | An issue with Repstor affinity for Box was resolved which prevent folders syncing when they contained bookmarks. |
| Repstor affinity for DM | |
| #14059 | A Repstor affinity for DM issue was resolved which caused Office applications to lose focus when syncing the DM document. |
| #13965 | Quick File Online for DM now only returns the maximum number of configured results which defaults to 40. |
| #13702 | An issue was resolved which caused manually added DM repositories with lowercase library names to fail to sync correctly. |
| Repstor affinity for M-Files | |
| #13661 | An issue was resolved which caused M-Files Properties windows to appear behind the Outlook window. |
| #13667 | An issue was resolved in Repstor affinity for M-Files which caused Save As New Repstor affinity document to fail. |
| #14104 | An issue for Repstor affinity for MFiles was resolved which caused filed items with required metadata to be applied through the metadata card, Repstor affinity would leave the item checked out. |
| New Features in 3.7.7 | |
| General | |
| #12918 | Repstor affinity now provides a Property Search dialog to do targeted searching for documents and emails against SharePoint property values. When a set of SharePoint fields to search against are configured the new opens appear when viewing a Repstor affinity folder. The Property Search dialog will present the available fields for the current folder in the requested order. After supplying values the current folders items can be restricted to those with matching properties. When searching the results can be limited to the current folder or can include items in sub folders also. When viewing a set of filtered results Property Search buttons are available to reopen the previous dialog to amend the criteria or reset the search to go back to the original folder view. The Property Search dialog is especially useful when the standard Outlook search is not available to search Repstor affinity for example in certain Citrix environments. It can also be useful to provide a quick way to filter items by a limited set of key SharePoint fields even when the Outlook search option is available. |
| #13540 | Repstor affinity can now be configured to prompt for additional property fields when Quick Filing. An extension must be provided to give the extra properties and to allow them to be stored. See Repstor extensibility guide for more details. |
| #13563 | Repstor affinity now includes a new option when saving documents to SharePoint or eDOCS folders in Repstor affinity from Word that will populate a DocId value in the documents header or footer. When enabled the new document will be synchronised skipping some of the usual syncing operations to add it to the server while the document is still being edited. Once a DocId has been obtained the value will be set on the Word document's Title property and any Title fields in the header or footer will be automatically updated. Repstor will aim to make the method of syncing this DocId value more flexible in the future. |
| #13727 | Repstor affinity's incremental search option has been changed to avoid increasing gaps between syncs during non-office hours - this is controlled by configuration. |
| #13728 | Repstor affinity now includes a way to include a random element to the time between synchronisations to avoid spikes in syncs activity for large sets of folders or Repstor affinity users. By default the time between background syncs is one hour per folder. Enabling this configuration adds a random time up to 25% of the hour between sync. |
| Custodian | |
| #13558 | The term used for removing a Custodian matter from Repstor affinity can be customised now. For example to 'Unpin' or 'Remove' instead of the default 'Unsubscribe'. |
| #13559 | For custodian hierarchies, there is now an option to show the whole file. i.e. allow users to get a complete view of the documents in the entire matter or project etc. This will provide a right click menu Show Whole File which when selected will show all the documents for the workspace in a single list. |
| eDOCS | |
| #13552 | In Repstor affinity for eDOCS an existing eDOCS file can now be copied to a new eDOCS folder which will add a shortcut to the existing item in the second location. |
| #13554 | With Repstor affinity for eDOCS, opening an eDOCS DRF file will now sync the document and automatically open it for editing once the file has been synced. It will be opened for viewing if the person doesn't have edit permission on the document. |
| #13562 | Repstor affinity for eDOCS now includes an option to view the History of eDOCS documents via the eDOCS context menu. |
| #13713 | In Repstor for eDOCS documents can be removed from eDOCS DM folders by right clicking on the document and choosing "Delete From Folder". |
| #13566 | With Repstor affinity for eDOCS a "Folder Properties" menu item now appears in the Repstor Affinity context menu to allow you to change the folder name/client/matter id etc. |
| #13567 | Repstor affinity for eDOCS now has configuration to match custom matter ids which don't fit the usual pattern. eg 1.1 or New.New. |
| Misc | |
| #13709 | Repstor affinity for Meridio will now display the name of the user who has checked out a document when the user chooses to edit a document which is already checked out. |
| #13490 | When using Repstor affinity with M-Files vault, if email fields are configured, Repstor affinity will map email fields to the appropriate M-Files fields. Repstor will also default to the M-Files email class if it is configured. |
| Bug Fixes in 3.7.7 | |
| #12104 | An issue was resolved with Repstor CRM which caused replies to tracked emails to also appear as tracked automatically. |
| #13711 | Double clicking a Repstor affinity document will now open the document for viewing if the person doesn't have permission to edit it. |
| #13755 | An issue was resolved when Repstor affinity was configured to auto file replies to tagged emails and the setting to not prompt when an email contains a luggage tag which caused no prompts to be shown for any email replies. |
| New Features in 3.7.6 | |
| General | |
| #13339 | Repstor Affinity can now be configured to display a list of recently edited documents. The search folder shows documents which have been edited this month and last month can be enabled via the ROAM.EnableRecentDocSearchFolder (DWORD) setting. Enabling the ROAM.RecordReadOnlyOpenDate (DWORD) setting will cause the search folder to include recently viewed documents as well as recently edited. Users can right click on a document in the recent documents search folder and select "Remove from Recent Documents" to remove it from the list. |
| #13495 | Repstor affinity now includes a option to allow the Repstor properties window to be displayed for a filed email by selecting the inbox equivalent email and clicking the Properties button. Create ROAM.AllowPropertiesOnFiledInboxEmails (DWORD) = 1 to enable this feature. |
| #12608 | Repstor affinity can now be configured to automatically create named custom views in Outlook. The views can have specific columns displayed, columns can be renamed and custom grouping / sorting can be automatically configured. Repstor affinity can also be configured to automatically apply a named Outlook view when it first syncs based on the name of the folder or search folder using regular expressions. A default view can be configured if no regular expression matches the folder name. These two features can be used together or independently eg the standard SharePoint view syncing could be used with configuration to automatically apply different SharePoint views based on the folders name. |
| #13157 | Repstor affinity now includes a new Make Available Offline dialog to ensure a section of Repstor affinity is up to date and all headers have been downloaded. Selecting a folder and opening the dialog provides an option to keep the content available for the next 7 days by default. Within the time period all syncs will be as full downloads rather than headers and expiry will not apply to this section of Repstor affinity. Once the time period has been exceeded future syncs will use the normal header setting and expiry will apply to the section. ROAM.OfflineAvailabilityDlg (DWORD) - defaults to 0, set to 1 to make the dialog available via a right click menu on Repstor affinity folders. ROAM.MakeAvailableDays (DWORD) - number of days to make content available for, defaults to 7. |
| #13105 | This release adds a beta version of Repstor affinity for Box. This version supports creating a Box search scope to search for Box folders to add as repositories, creating folders, adding emails and documents, editing documents, using Quick File online to file to new Box folders and configuring luggage tags to work with Box folders to automatically file email replies to the correct folder. Contact support for steps to configure Repstor affinity for Box and also steps to configure your Box environment to support syncing email header metadata. |
| #12990 | Now when double clicking on documents in a repository, it will launch the document for editing by default. Through configuration you can switch to launching document as a view. |
| #12587 | Repstor affinity will now displays the most recently used 20 folder locations by default in the Quick File and Jump to Folder dialogs. This number is configurable using the DWORD FolderIndex.MaxRecentLocations. |
| #13015 | Repstor affinity can now be configured to display the time that a folder sync starts in the Sync Log dialog. Set ROAM.ShowSyncLogStartTime (DWORD) to 1 to enable. |
| #12994 | Repstor affinity can now match sent and received copies of the same email as duplicates. This can be enabled by organisations that don't need to preserve sent and received copies individually. |
| #13090 | Repstor assist incoming email attachment suggestions are now limited to emails that are under a certain size in order to prevent Outlook slowdown. Categorisation checks are also no longer performed for users that have not forwarded any Repstor affinity documents. |
| Quick File | |
| #13384 | Repstor affinity will now display parent folders within a document search in the Quick File dialog. |
| #13385 | When Quick Filing attachments or opening a document via the Open from dialog in Office it is now possible to right click a folder to search below that folder for a specific document. |
| #13217 | Repstor affinity now displays a Remove Tag button for draft emails when luggage tags are configured and a luggage tag was detected in the email draft subject. |
| #13448 | Repstor affinity can now be configured to exclude Repstor folders from the folder index based on the folder name. |
| SharePoint | |
| #12916 | When syncing Repstor affinity headers for SharePoint by default only a core set of metadata is retrieved. A new setting SharePointSync.AllPropsWithHeaderDownload (DWORD) can be enabled to make multiple batched header requests when syncing a folder so that all header metadata is retrieved for use in searching or to display in Outlook columns. |
| #12681 | Added the option ROAM.AlwaysUseEmailContentType (DWORD) which when enabled will always use a configured Email content type even when it is hidden from the SharePoint new document menu. This allows email files to be assigned the correct content type without making it visible to users. |
| #13155 | When Quick Filing online document attachments a custom SharePoint search can now be used. Contact support for details to configure this custom search. |
| eDocs | |
| #12986 | Repstor affinity for eDOCS will now retrieve folders, allow docs to be added to folders and allow new folders to be added to pinned matters. |
| #13344 | When retrieving matters, eDOCS will now display only the top folder for the primary library directly under the matter search. If the matter contains folders from other libraries then they will also be retrieved, whether they are top or sub folders. |
| #13158 | eDocs search scopes now allow searches based on client id, matter id, client name or matter name. |
| #12984 | Documents can not be created as secure documents in Repstor affinity for eDOCS. |
| Office integration | |
| #13225 | Repstor affinity now includes an Insert Document Link in Microsoft Word, Excel and PowerPoint which allows the user to select a document in Repstor affinity and will insert the document link in the current document. |
| #13014 | When a Repstor affinity document is opened in Microsoft Word, Excel and PowerPoint there is now a Send Link button which will open an email draft with a link to the current document. |
| Meridio | |
| #12964 | Meridio folder creation can be blocked by setting HPRMSync.CanAddFolders (DWORD) to 0 instead of the default 1 value. |
| #13508 | When searching for Meridio folders to add as a repository the path to the folder will be displayed. |
| Misc | |
| #13287 | Repstor affinity can now be configured to send html links for documents when Send Link is clicked rather than the default attachment for repository types that support it. eg DM and HPE CM. |
| #13327 | When using WorkSite a new option will enable folders to be moved within a WorkSite database. A independent option is also now available to prevent regular folder creation in WorkSite. |
| #13249 | A new option is available to automatically attempt to compact the Repstor affinity store when the Expiry disk threshold is exceeded. |
| #12641 | When syncing FileShare repositories an option is now available to show the preview pane toolbar for the documents. Set ROAM.ShowPreviewToolbarForFileShare (DWORD) to 1 to enable. |
| #12967 | Repstor affinity will now populate CM additional fields with email metadata on upload. Repstor affinity will use a standard set of additional fields which can be changed via configuration. Note this feature requires a change to the HPE CM Service API configuration to prevent some data from being blocked. Contact support for steps to enable email metadata capture to CM. |
| #12965 | When adding HPE CM repositories by searching a search scope they will now default to the short classification name instead of the classification title which can be much longer. |
| Bug Fixes in 3.7.6 | |
| Office integration | |
| #13097 | The Repstor affinity ribbon buttons in the Office applications will now reflect the custom message store name when one is configured. |
| #12690 | Repstor affinity sections and tabs within the File menu in Office 2010+ applications are now hidden when the ROAM.SaveAsRepstorButton setting is disabled. |
| Quick File | |
| #13183 | An issue was resolved related to Send and File that could cause duplicate items to be filed in Repstor affinity. |
| #13397 | Performance improvements were made when processing many incoming emails with luggage tags and when filing many emails with large SharePoint managed metadata term sets. |
| #13092 | An issue was resolved which prevented a document from being Quick Filed to be a new version of a document in a read only folder. |
| #13445 | An issue was resolved when using Quick File online to file to a location not already in Repstor affinity which could cause warnings about the folder index being out of date after restarting Outlook. |
| #13159 | Previously luggage tag functionality could match on some entries which included the characters of the organization, but not necessarily at the start of the tag. Now the organization must match at the start only. |
| #13407 | Performance was improved when using Quick File online to file to a DM location that isn't already in Repstor affinity. |
| Misc | |
| #13168 | After an Office 365 update the authentication responses changes which caused some customers to see Access Denied errors. Repstor affinity was updated to correctly handle the new authentication responses. |
| #13012 | Users will now be informed when a document fails to attach to a draft email via Repstor's Attach Item button |
| #13261 | An issue was resolved which could cause uploading new SharePoint documents to fail if a date field had a default value with a date variable like [Today]. |
| #13492 | An issue was resolved which could cause authentication issues when using Office 365 with specific new authentication options enabled. |
| #13482 | An issue was resolved which could cause the document preview pane to display an unable to preview file error under certain circumstances. |
| #12966 | An issue was resolved for Repstor affinity for Meridio which caused Meridio date columns to be displayed with the wrong timezone adjustment. |
| #12993 | If a Repstor affinity for eDocs document has no content on the eDocs server Repstor affinity will not consider failing to download the document as an error. |
| #13509 | An issue was resolved which could cause the incorrect label to be displayed in the Search Scope tab when a scope is removed. |
| #7647 | When unsent emails are now stored in Repstor affinity they are displayed as unsent and can be edited within affinity repositories. |
| #8386 | A number of "Show Add-in user interface errors" issues were resolved in this release. |
| #13340 | Repstor affinity will now check for updates before forwarding files, and require users to update them if they are outdated. |
| #13332 | Fixed incompatibility with old Custodian versions that would cause repositories to appear and disappear. |
| #13422 | Repstor affinity for eDOCS will now default to retrieving the first 2500 results for a matter search. This is to avoid stability issues when retrieving very large numbers of results. |
| New Features in 3.7.5 | |
| Quick File Document Searching / DocId | |
| #12635 | Within the QuickFile dialogs when attaching items to an outgoing message, filing an incoming attachment, or opening or saving a document within an Office application, it is now possible to search for a document using the document title, last editor, or document id. A new dropdown will appear in the dialog to allow "Searching for Documents". The field that appears can be searched using free text values (for document id, file name or modifying user) - you can also search specific fields with the appropriate prefix - from:<from user> for modifying user, docid:<docid> for the document id. Document ID property defaults to Document ID Value, but can be configured through the string property DocIdProperty. |
| #12636 | Repstor affinity now provides a right click option to compare the currently selected document with another in Repstor affinity. The second document is found via the Quick File based browse dialog which can also find documents by their properties such as filename or DocId. |
| #12603 | When using Quick File to view the contents of folder custom columns can be added to the contents view such as DocId. Contact support for steps to configure these custom columns. |
| #12933 | Repstor affinity now provides a right click menu option to copy a Document Id to the clipboard. A Document Id has to be present on the selected document - the default document id property is "Document ID Value" which is present for Document Ids on SharePoint. It will be necessary to use an extension to copy Document Ids for other repository types. The property can be changed by configuring DocIdProperty to the name of the property. |
| #12628 | It is now possible through configuration to append the Document Id to the title of a document link. Create a DWORD ROAM.AppendDocIdToLinkName to 1 to enable. |
| Custom Views | |
| #12608 | Repstor affinity can now be configured to automatically create named custom views in Outlook. The views can have specific columns displayed, columns can be renamed and custom grouping / sorting can be automatically configured. Repstor affinity can also be configured to automatically apply a named Outlook view when it first syncs based on the name of the folder or search folder using regular expressions. A default view can be configured if no regular expression matches the folder name. These two features can be used together or independently eg the standard SharePoint view syncing could be used with configuration to automatically apply different SharePoint views based on the folders name. |
| #12799 | Repstor affinity can be configured to automatically display SharePoint email metadata such as To, From, CC, and From as Outlook displays this information in the users mailbox rather than the full captured values in SharePoint. Create a DWORD SharePointSync.DecodeRecipientValues = 1 to enable this feature. |
| Performance | |
| #12901 | This version changes the handling of the FiledMessagesShowOthers setting. Now affinity will only mark items that have been received within a certain number of days - configurable by the MarkFiledItemsByOthersDays (DWORD) which defaults to 60. Others emails received within this number of days will be marked as filed. This avoids issues on initial download, where a huge backlog of items for marking is set. |
| #12607 | When "headers, then full items" is used as a download mechanism, it is now possible to configure a number of days where the full items will be queued and downloaded. When downloading, the received date / modified date of items will be used to determine whether an item falls within this set of days or not. Create a DWORD FullItemDownloadDays to set the number of days. |
| #12843 | There is now a configuration setting to allow the explicit setting of header settings based on a new repositories name or folder name. ROAM.FolderHeaderSettings has the format <folder regex>=<header download type> |<folder regex2>=<header download type> Full Items = 1, Headers Only = 2, Headers then full items = 3, Inherited (from repository or options) = 4, No Downloads= 5, Online =6, Headers (and single folder only) = 7 An example of the folder regex could just be the name of a matching folder "archive folder" |
| eDocs Enhancements | |
| #12610 | Repstor affinity for eDocs will now limit duplicate detection to the current matter when adding items to a matter. This allows items to be copied between matters such as template documents. Items added to a search folder will be detected as duplicates if they exist anywhere in the same library. |
| #12841 | Repstor affinity now supports copy link for edocs filter. Copy link will provide a pcdocs:// formatted link |
| #12368 | Repstor affinity for eDocs will handle DRF reference files so that when they are opened the documents are displayed within Repstor affinity. This feature is available for DRF references pointing to any version or the latest version. Other DRF references will continue to be handled by eDocs directly. |
| #12777 | When setting up a Search Scope for eDOCS you can now use {PRIMARYLIB} instead of an actual library name. |
| Misc | |
| #12681 | Added the option to use email content types even when they are hidden in SharePoint. This allows email files to be assigned the correct content type without making it visible to users. |
| #12162 | Repstor assist will now automatically generate categorisation rules the first time without requiring the user to manually start the first training process. |
| #13017 | When using Repstor affinity to Quick File to an online location and Quick File was configured to display extra columns SharePoint document library results don't have custom properties and so the extra columns are blank. Now a regular expression (ROAM.SPSSearchExtraColumnsMissingPattern) can be used to populate the missing values if they are included in the locations URL. eg "Clients/(\w+)/(\d+)" would extract ACME and 1234 from the location http://server/site/Clients/ACME/1234/. |
| #13007 | When using Repstor affinity to Quick File to an online location an option is now available to disable the general Query Text clause and instead pass the users search text to a custom content class filter clause. This can be useful when Quick File online needs to restrict the use of the search text to very specific properties. Contact support for more details. |
| Bug Fixes in 3.7.5 | |
| #12761 | Improvements were made when syncing SharePoint repositories that exceed the list view threshold with other header status settings. |
| #12098 | When a document from one Custodian matter is edited and then saved to another Custodian matter the new document will use the new locations default metadata. |
| #12164 | An issue was resolved which prevented the Quick File drop down from being changed to Copy or Move if syncing a large set of folders in the background. |
| #12195 | A Repstor for CRM issue was resolved which prevented emails from being sent after being selected in the Outbox. |
| #12568 | An issue was resolved that could cause an Office application to report a permission error when editing a Repstor affinity document and the document was closed. |
| #12372 | An issue was resolved which prevented luggage tagged replies from being automatically filed if they had been read on a mobile device before starting Outlook. |
| #12657 | Temporary repositories added via Quick File online are now automatically removed from the Quick File Recent Locations list when they are removed after Outlook is restarted. |
| #12655 | Repstor affinity for eDocs can now be configured to return additional properties like client / matter when Quick Filing online. Contact support for steps to configure this feature |
| #12936 | To avoid slowness in Outlook Repstor affinity's features to Send and File emails and Mark emails as Filed are now limited to primary Exchange mailboxes by default. |
| #12716 | When using Repstor affinity for eDOCS to add a document to a search folder that does not match the doc added (e.g. adding a non pleadings document to a pleadings search folder) the document is now immediately removed from the search folder after it is uploaded to the server. It will be accessible through any matter search that matches the added doc e.g Whole File (All). |
| #12795 | For both eDOCS and Worksite Repstor affinity will now always check before editing a document whether the doc has changed on the server when sync is enabled. |
| #7515 | An issue was resolved which prevent the Properties button from working in the Preview pane under certain conditions. |
| #7580 | Changes were made to resolve inconsistencies in the Quick File and Jump to Folder results. |
| #7790 | Forwarding an email after Quick Filing it will no longer remove the applied category. |
| #12108 | The ROAM.LimitFileType setting will now correctly filter out OneNote documents. |
| #12407 | For HPE CM, if no suitable folder record type is available when adding a new folder a permission denied error is displayed and the new folder is removed from Outlook. |
| #12844 | An issue was resolved when attaching links to a draft email which caused the Subject to be reset. |
| #12847 | An issue was resolved which could cause Repstor affinity's Unified Groups to fail to authenticate with Office 365 under certain conditions. |
| #12842 | When incoming attachments are matched against documents which have been Forward and Tracked, Repstor affinity used to indicate the % confidence on the match. Since this is a confidence level for the document matching all possible documents you have sent out, the percentage is no longer displayed. |
| Outstanding Issues | |
| Impact: Medium | |
| #13580 | Repstor discovered an issue with a series of Monthly Channel releases of Outlook (Office 365 Only) which caused Outlook to crash when opening any Repstor repository with the preview pane enabled. Microsoft have resolved the issue in Build 10228.20051. Please update to this version if using the Monthly Channel (Targeted Release). |
| #12695 | To use Repstor affinity's feature to mark emails as filed with a category with Outlook Shared Mailboxes the Outlook setting "Download Shared Folders" must be disabled in the Exchange account's Advanced tab under Cached Exchange Mode settings. |
| SYN-15 | The conflict messages report SharePoint's internal version numbers when used with SharePoint document libraries which have Checkout required or major/minor versioning enabled. These differ from the user displayed version numbers in SharePoint. |
| SYN-340 | When custom lists are synchronized with Rich Text Fields and are displayed in the preview pane, Outlook will move the focus to the rich text field. This stops up/down arrows from working in the Outlook list view. |
| SYN-595 | If a large number of items exist within Repstor, or within other message stores, the Outlook "Show In Conversations" can affect overall Outlook performance. This can be avoided by switching off the feature, or setting it to not show messages from other folders. |
| SYN-819 | Repstor can appear to hang if while uploading a large number of documents, you remove a different repository. |
| SYN-939 | In Outlook 2007 command bar buttons that are too large to be accommodated on the main toolbar can become unclickable. This can be resolved by customizing the command bar and repositioning the buttons. |
| SYN-954 | Repstor does not currently support SharePoint standard forms authentication. ADFS authentication is supported. |
| SYN-962 | The "Tell me More" links within the Repstor ribbon will display help for Lync. This is a Microsoft issue. The ribbon help should link to information on addins, but has been replaced by the Lync addin. We may workaround this issue in future releases. |
| SYN-1627 | On Windows 10 the text in some Repstor notification messages may be truncated. |
| SYN-1687 | Repstor Drive supports a
limited set of characters for the names of Repstor affinity folders and
documents. Names containing % will fail to be displayed correctly in Repstor
Drive and will not be accessible. If the server repository supports other
invisible characters (eg tab, bell, new line) in the filename metadata field
these items may also not be accessible in Repstor Drive. Functionality for names containing the following characters will be limited / \ : * ? " < > | { } # &. The limited items will fail if copy, move, renamed or added via Drive. However existing items in Repstor affinity with this set of characters can be browsed to and edited. |
| SYN-1700 | Copies of documents made in the same site will always be the latest version of their source document. If the source document is modified before the copy is synched to the server the modified document may be used for the copy instead of the version of the document when the copy was made. To avoid issues, allow the sync to occur before editing the source or destination document. If the copied document is edited before it is synchronized to the server then the edited document will be uploaded and not the original copy or updated source. |
| SYN-1701 | If a document set is configured with shared properties, these properties will be inherited onto contained documents. Currently affinity is not aware of these defaults, so will prompt for missing required properties that would be inherited. However, the correct values are set after a synchronization. To avoid this issue, don't make properties to be inherited from document sets mandatory. |
| SYN-1768 | Repstor assist extracts text from PDF files using the locally configured third party component. With some Windows 8 or later 64 bit configurations certain PDF files can cause this training process to hang. To resolve this issue install the most recent Adobe IFilter 64 bit component. http://www.adobe.com/support/downloads/detail.jsp?ftpID=5542 |
| SYN-1983 | An issue with Repstor Drive
can cause Word, Excel and PowerPoint to stop responding if the user has
previously browsed a SharePoint location in the Save As dialog and then
navigates to the "Repstor affinity" network place shortcut in an
Office Save As dialog. This appears to be an issue with Microsoft
Office. To workaround the issue avoid browsing SharePoint locations when using Repstor Drive or alternatively access Repstor Drive locations via the Other Web Locations section of the Save As page. Contact support@repstor.com for more information. |
| SYN-2097 | Repstor's HPRM plugin uses the HPRM ServiceAPI to sync the document and emails. When document content is requested via the ServiceAPI and specific errors occur it can return a success status code but the content returned is the error details. See the Repstor HPRM plugin install documentation for steps to ensure that these errors are not processed as the document content. |
| SYN-2392 | When Quick Filing Attachments to a folder with a required field will only show the Properties for the last attachment to fill in the missing value. As a workaround when filing attachments if you choose to "Don't prompt to rename the existing items" the Properties for all items will be displayed. |
| Impact: Low | |
| SYN-1940 | An issue in Outlook 2013 can cause older Repstor affinity documents and emails to be hidden when the SyncWindowSetting Outlook Group Policy setting is enabled. This issue was resolved in Outlook 2016. |
| SYN-1909 | If you have very many terms in a term set there can be a long delay when editing a SharePoint Managed Metadata property from the TermSet picker. |
| SYN-1893 | Converting a Repstor Word document to PDF will fail if the document contains Personally Identifable Information which Repstor affinity can't remove. |
| SYN-1819 | For custodian installations when items are copied from one matter to another, the default properties are picked up from the new matter. However, if the matters are in the same site, and server-side copy is configured - the old properties will keep their previous matter values. |
| SYN-1805 | In HPRM, If a record type is configured with additional fields, these fields will appear, but have no value is configured in the list or properties pages. A future release will allow these fields to be displayed. |
| SYN-1749 | Repstor affinity uses Outlook APIs to save emails as .msg files before upload. These Outlook APIs can fail to save specific large emails with many embedded attached emails. Contact support for steps to workaround the issue. |
| SYN-1727 | Repstor Drive is prevented from accessing files larger than 50MB by default based on a Windows Explorer configuration setting. See https://support.microsoft.com/en-us/kb/2668751 for information on how to increase this limit. |
| SYN-1699 | Copying and moving items within and between repositories will under certain circumstances not prompt for required properties. Any missing properties can be set after the copy. |
| SYN-1698 | When a file share folder is renamed, syncing lower folders will fail until the rename is synced to the file share server. The rename will be propagated when the renamed folder's parent is synced. |
| SYN-1693 | Repstor Drive includes a new mechanism for more efficient folder copies and deletions. On 64 bit Windows these Drive folder operations are supported within 64 bit applications like Windows Explorer but not within 32 bit applications. |
| SYN-1653 | When adding a SharePoint list or document library the current user needs access to the location and also read access to the parent Team Site. |
| SYN-1640 | If copying document headers to a Repstor folder in Outlook or via Repstor Drive and server side copies aren't possible Repstor affinity will try to download the headers during the copy operation. If the headers can't be downloaded within a short time the copy operation will fail. |
| SYN-1639 | If a newly created repository folder hasn't synced and is copied to another repository folder a server side folder copy will not be done. |
| SYN-1638 | If Repstor Drive is used to copy Repstor affinity parent folders into a Repstor affinity repository server side copies of the underlying folders and documents will not be done. |
| SYN-1637 | If an expired folder is copied and server side copies are not available only the folder structure will be copied. If server side copies are available Repstor affinity will attempt to copy the expired documents on the server. |
| SYN-1636 | Dragging a folder in Outlook to a specific position higher in the folder view using the horizontal bar to position it will cause a folder with the same name to appear in the moved to folder. This drag and drop issue in Outlook causes the new folder to fail to display its contents. Restart Outlook to remove the new broken folder. |
| SYN-1634 | If Repstor affinity has deep folder hierarchies "Open in Explorer" will fail to open the folder in Windows Explorer via Repstor Drive. This problem can be avoided by adding the repository at a lower path in the folder structure. |
| SYN-1550 | Copying a document between two folders in Repstor Drive currently doesn't support renaming the document at the same time. |
| SYN-1502 | In Outlook 2016 the email preview's toolbar doesn't contain additional Repstor affinity items such as Properties. |
| SYN-1459 | The new SharePoint field for selecting people and groups doesn't currently restrict the suggestions to a named group if one is assigned. |
| SYN-1444 | The new SharePoint person and group field currently only suggests uniquely named accounts. If there are multiple users or groups with the same display name it will not be possible to select each of them. |
| SYN-1439 | In Repstor affinity SharePoint Enterprise Keywords are displayed as read only properties. |
| SYN-1425 | When a SharePoint list item is selected Send Link and Copy Link do not generate the correct links. |
| SYN-1424 | Email and documents can be added to the top level Repstor affinity folder however these items are not synchronized. |
| SYN-1405 | When working with documents via Repstor Drive Windows Explorer can display unhelpful messages. More useful messages will be displayed when possible depending on the operation. |
| SYN-1391 | SharePoint terms created in Repstor are not displayed in other locations until an item with the new term as a property value has been synced. |
| SYN-1390 | When adding new terms to a SharePoint open termset, the new term can only be added under an already synced term. This prevents term hierarchies from being created quickly in Repstor. |
| SYN-1354 | Due to a limitation in the WorkSite SDK it is possible for multiple updates on a document within a second to appear as a single change. Although this is unlikely it could lead to the local WorkSite document being out of date. |
| SYN-1334 | It is not currently possible to rename SharePoint list items within Repstor Drive. |
| SYN-1269 | When synchronizing SharePoint documents and emails they are the items which match the default view's filter criteria. |
| SYN-1231 | SharePoint document shortcuts are not currently supported. |
| SYN-1230 | Viewing SharePoint 2013 / SharePoint online record shortcuts requires the Open in Client setting is enabled on the document library. |
| SYN-1226 | After activating a license Outlook must be restarted to enable some Repstor functionality. |
| SYN-1167 | Currently it is not possible to add SharePoint document library folders which have a "." character in their name as a top level repository in Repstor. |
| SYN-1158 | Connect to Outlook fails to add SharePoint Calendars via the standard Outlook functionality. |
| SYN-1138 | To add SharePoint
repositories the user requires these permission levels at the Team Site and
Document Library or List level. Use Remote Interfaces - Use SOAP, Web DAV, the Client Object Model or SharePoint Designer interfaces to access the Web site. Use Client Integration Features - Use features which launch client applications. Without this permission, users will have to work on documents locally and upload their changes. |
| SYN-1130 | When saving as a new Repstor affinity document the name of the file is incorrectly shown as the original file name in Word |
| SYN-1109 | If the Signals add in is being used it will prevent presentation of metadata forms and will impact certain Repstor actions such as preventing saving using Quick File from Word or presentation of metadata forms when mandatory fields are not completed |
| SYN-1105 | When copying folders in Repstor if server side copies are not available only the currently synchronized sub folders and documents will be copied to the new location. |
| SYN-1035 | Saving a document from Word to an existing Repstor folder which contains a document of the same name will fail if the document in Repstor is currently synchronized as a header. |
| SYN-1029 | WorkSite documents that are declared as records will not be deleted by Repstor. The documents will appear to be deleted, but in the next synchronization will reappear. |
| SYN-1004 | Adding a new column to a SharePoint view can take a long time to synchronize with the Repstor affinity view. Resynchronizing the entire repository can resolve this issue. |
| SYN-971 | If a batch of items is downloaded, but the synchronization is requeued to get the next batch, the status within the folder synchronization can indicate download is complete. It does not show the fact that further downloads are queued. |
| SYN-937 | For Repstor assist, incoming messages will not be matched to existing Repstor documents until training has occurred for the first time. |
| SYN-929 | Property validation for number fields will not localize the display of number formats. They will be displayed in SharePoint's native format. |
| SYN-925 | If Send Link is chosen for an item in a custom (non-document) list, the URL generated will be incorrect. |
| SYN-918 | When folders are created within Outlook, they will be created as soon as possible within the target Repository. This will occur regardless of synchronization settings. |
| SYN-916 | Import Folder may fail to import certain documents based on invalid characters in their filename. The Import Folder log will list any documents that fail to import. |
| SYN-893 | Parent folder settings cannot be edited once assigned - the repositories must be removed and re-added |
| SYN-892 | After uninstall the Repstor
affinity message store remains in Outlook. This is by design, if required the user can remove the Repstor message store manually. |
| SYN-891 | Files larger than SharePoint limits will fail to be uploaded and return an error from Repstor. |
| SYN-885 | Outlook 2007: When selecting a document without a preview handler, the view document button within the preview page will not launch the document correctly. Choosing View Document from the command bar will launch the document correctly. |
| SYN-876 | If the administrative user and windows system locale are different from the Repstor user's locale, problems can occur creating the Repstor repository. Please contact Repstor support to resolve this issue. |
| SYN-825 | When Repstor affinity has a lot of folders enabling a repository which has been disabled can take some time before the folders start syncing again. |
| SYN-822 | Multi-line text fields are rendered with HTML tags when added as fields in the Outlook column view. |
| SYN-817 | Quickfile button is enabled on RSS fields and web page folders |
| SYN-812 | Changes to the properties of an item does not trigger a conflict - the last change wins. This is equivalent to standard SharePoint functionality. |
| SYN-806 | If the exact same folder is synchronized twice (once as a sub-folder, once directly), the folder will not be presented as a suggested folder. |
| SYN-792 | The Repstor protocol handler does not license correctly if two versions of Outlook are installed. |
| SYN-756 | Closing outlook during training for categorization appears to show no folders categorized. |
| SYN-654 | When creating a new folder in Outlook, repeated synchronization of folders with invalid characters can cause folder synchronization to fail. |
| SYN-564 | When resolving a conflict, if the actual content of the file is not changed within the client, selecting "Keep Local Version" will overwrite the content with the new server version content. |
| SYN-561 | Editing with no changes in marks items as new when the cancel checkout is synchronized. |
| SYN-511 | Reminders are not supported for Repstor items |
| SYN-489 | Lookup values are not populated from all docs in a library - they are only populated from the first level of document items. |
| SYN-448 | Errors generated when synching fileshares cannot be viewed |
| SYN-447 | If an item is dragged and dropped within Repstor from one folder to another which has been deleted server-side, the move will be successful, and the folder will then be deleted by Repstor. The deleted item is moved to the "Local Failures" folder. |
| SYN-441 | Users may be prompted to save changes on the properties form when no changes have been made |
| SYN-417 | CanAddRepsoitories Registry setting is not honored by Connect to Outlook |
| SYN-353 | There is limited (read-only) support for external lists. List items do not display properly in the preview pane. |
| SYN-345 | When using Quick Print only the item headers are printed |
| SYN-343 | Required multi-choice fields can be saved in Repstor without providing a value. SharePoint will flag missing fields as an error during synchronization. |
| SYN-342 | Additional versions are created when Library settings don't demand check out. This will result in versions increasing in twos. |
| SYN-287 | Repstor does not support the addition of calendar entries to a repository. |
| SYN-284 | Adding or updating an item within Repstor affinity and cancelling the change can result in redundant prompts on existing Outlook. |
| SYN-257 | Append only fields are not fully displayed with full history. |
| SYN-174 | Secured file shares which prompt for custom credentials can't be added automatically. Browsing to the share in Windows Explorer or configuring Windows to remember the credentials will allow the file share to be synced. |
| SYN-132 | SharePoint Appointment Lists are currently unsupported. |
| SYN-83 | When SharePoint items are dragged to Explorer they are saved as an .msg file. To save the associated SharePoint document when selected in Outlook use the File | Save Attachment menu. |
| SYN-72 | Synchronized SharePoint custom lists don't support attachments or related content. |
| SYN-71 | Dragging multiple items from a Repstor repository into a different message store will leave user property values on the message. |
| SYN-21 | Outlook 2010 and later has a default setting which blocks Repstor working with documents greater than 20MB. Contact support@repstor.com for steps to increase the default size for Outlook 2010. |
| SYN-12 | In Outlook 2007, after uninstall an empty toolbar remains in Outlook. Users can delete the empty toolbar by using the Toolbar tab in the Tools | Customize dialog. |
| SYN-6 | Files on file shares larger than a defined size are silently skipped during synchronizations |