Tag: Matter Management

New Repstor paper sets out ‘7 indisputable reasons to use Microsoft 365 as a matter management platform’

Reason 1: It’s where the investment is

September 27th , 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Microsoft 365 investments, has published a new paper setting out ‘7 Indisputable reasons to use Microsoft 365 as a matter management platform’, challenging legal teams to look at the software they already have (and use every day) before exposing themselves to the expense and upheaval of deploying a dedicated document management system.

As all law firms and in-house corporate legal teams come under pressure to improve efficiency, measure productivity and collaborate more effectively, interest in systematic content management is rising sharply. But as the new Repstor paper makes clear, there is no need to invest in a dedicated, separate system for this when the vast majority of legal professionals already have established office systems they use routinely for sharing matter-related content.

Although, left unchecked, the popular practice of using email to distribute documents can be inefficient – and consume a lot of computer storage – this can be addressed easily using integrated Microsoft partner solutions which introduce new order and transparency to the way matter content is managed.

Reason 1 to default to Microsoft 365 (M365) for matter management, according to the paper, is the sheer momentum around the platform. M365 user numbers are expected to exceed 100 million by the end of 2017, propelled by heavy investment in the platform by Microsoft as well as its cloud partner ecosystem – estimated to be 10 times larger than Google’s. So it’s a robust platform for legal teams to align their routine processes with.

Other arguments include M365’s impressive feature set, made even richer by partner solutions such as Repstor custodian or ES/Unity which among other things add structure and workflow to email content filing. Then there’s the advanced management reporting, and the inherent security controls. And so on.

But probably the most obvious reason legal teams should centre their matter management on M365 is that it they have already invested in Microsoft technology – and, crucially, users are comfortable with it. As the paper makes clear, “By choosing to buy a distinct content management system for legal matters, firms are incurring unnecessary cost and complexity.”

Download ‘7 indisputable reasons to use Microsoft 365 as a matter management platform’ here

7 Indisputable Reasons to use Microsoft 365 for Matter Management

September 2017 – Our newest Paper, challenging legal teams to look at the software they already have (and use every day) before exposing themselves to the expense and upheaval of deploying a dedicated document management system.

Download Your Free Copy Here

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Repstor Unveils New Campaign to help Law Firms Exploit Microsoft 365 for Matter Management at ILTACON 2017

Repstor will present alongside other key Northern Irish legal technology innovators on the Invest Northern Ireland pavilion at ILTACON 2017

August 3rd, 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Microsoft 365 investments, has selected the 2017 ILTACON event in Las Vegas to launch its newest campaign for law firms centering on ‘7 Indisputable reasons to use Microsoft 365 as a matter management platform’.

This most recent campaign adds further momentum to ES /Unity™, a new matter management solution created by Eversheds Sutherland Consulting in collaboration with Repstor and launched in March this year. The new digital offering, built exclusively for the Microsoft 365/SharePoint platform and offering native integration into Microsoft Outlook, empowers legal teams with sophisticated legal matter management.

Repstor will launch its Microsoft 365 for Matter Management campaign at ILTACON which runs August 13 through 17 using law firms like Eversheds and gunnercooke as successful proof points and case studies.

ILTACON is the premier educational and networking event for the legal sector. Drawing on the personal and collective strengths of professionals working in technology within law firms and legal departments, ILTACON empowers its visitors and exhibitors to share what works, what doesn’t and what’s next.

Repstor will join other Northern Irish legal technology innovators at ILTACON to showcase their solutions on booth numbers 522 and 524.

CTO of Repstor Fergus Wilson added:

“Microsoft 365 is so integral to everyday business activity, including routine content management and collaboration, that it is the obvious platform for legal matter management.

“Microsoft 365 is an existing resource most firms have already invested in, and many of its capabilities are inherently superior to those of dedicated matter management systems. This is largely due to the huge investment Microsoft has made in Microsoft 365, added to the vast ecosystem of Microsoft software partners which are enhancing Microsoft 365 all the time with new, specialist features and integration options.”

Fergus continues, “Our latest campaign will help firms to make the case for selecting Microsoft 365 for complete matter lifecycle management – a move that law firms ranging from large international practices like Eversheds Sutherland to challenger firms like gunnercooke have already made.”

Find out more about Repstor’s Microsoft 365 for Matter Management on the Northern Ireland Group booth #522/#524.

Repstor Marks Business Growth and Expansion by taking up Residence at the Iconic Scottish Provident Building

Repstor moves offices to Belfast’s most prestigious location on Donegall Square and announces a doubling of revenues year on year

July 3rd, 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, is today celebrating its business growth and expansion with an office move to the Scottish Provident Building.

Considered the best location in Belfast city centre, the Donegall Square-located Scottish Provident Building is immediately adjacent to Belfast City Hall and mere steps away from all the best city centre establishments, restaurants, shops and transport links. Repstor will join other resident technology companies including aPriori, Blackduck Software, Unosquare and BDNA.

Repstor, which is approaching its financial year-end, has seen a doubling of revenues over the same period last year for the second year running. The surge reflects increasing demand from global and national brands, which are exploiting Repstor’s ECM adoption technologies to better exploit their investments in ECM platforms like Box, M-Files, OpenText, HP and particularly Office 365 and SharePoint. Further bolstering Repstor’s success are its case and matter management products which are being deployed by several Law firms and legal departments, most notably Eversheds Sutherland, gunnercooke, ForFarmers, Pentland Brands, Value Retail and Boels Zanders Advocaten.


Partnerships too have gone from strength to strength this year. In March the company announced a new partnership with international law firm, Eversheds Sutherland and together launched ES /Unity™ a new matter management solution powered by Repstor at the British Legal Technology Forum in London in March. Built exclusively for the Microsoft SharePoint/O365 platform and offering native integration into Microsoft Outlook, the software has been designed from the outset to be Cloud ready but also have the flexibility to be deployed on client’s own networks if required. Eversheds Sutherland Consulting will focus on project management and working with clients to maximise the business benefits of using legal matter management technology, with Repstor providing the technical software expertise.

Since its launch in March, ES /Unity has attracted global and national attention and its first customers will be announced in the coming weeks.
Among Repstor’s latest high-profile customer wins is a key UK Public sector organisation, a large scale Real Estate organisation, regulatory organisations in the US and EU, a specialist European Insurer and another of the Big 4 consultancies. Eversheds Sutherland, a top 40 Global law firm, deployed Repstor’s custodian for legal™ as its firm-wide matter management solution and German automotive supplier, Brose is also amongst Repstor’s latest new customer acquisitions.

CEO of Repstor Alan McMillen added:

‘We are delighted to have had another very positive year of growth. We have added new products to our suite, launched ES /Unity with Eversheds Sutherland, unveiled a new mobile content management platform and we’re expanding our partner programme. This move to the Scottish Provident building gives us the flexibility and growth to support our future plans and we look forward to welcoming our customers, partners and prospects to visit over the coming months.”

In addition to new customer acquisitions, Repstor has seen deepening technology adoption across existing customers. “Once they’ve seen the impact of our ECM adoption and case/matter management technologies, it’s very common for our clients to want to build on that success through additional ECM innovation,” Alan says. “Often an organisation will start off by incorporating our Outlook integration/Repstor affinity™ into their Office 365 or SharePoint platforms and, when they see the uplift in user interaction and adoption, they’re keen to push things to the next level, increase licences and add on complimentary technologies.”

Repstor and Eversheds Sutherland Coverage in Credit Control Journal

Eversheds Sutherlands head of consulting, Graham Richardson has written a very informative piece for key industry publication Credit Control Journal in which he discusses how in-house legal teams are caught in an ever growing digital divide.

Graham says that in-house legal teams are increasingly being seen as key strategic advisers to business, but they are unable to optimise productivity and efficiency due to a lack of technological tools, which is leaving them straddling an ever widening digital divide, according to the Looking Glass report.

This digital divide, he explains is hobbling in-house legal teams. This has prompted international law firm Eversheds Sutherland to make use of its own digital transformation (DX) journey to assist legal professionals.

Read Graham’s article Article_CCJ_ESUnity_GR_FC_Final

A Fresh Approach to Matter Management. Introducing ES /Unity, Powered by Repstor

A streamlined approach.

Matter, contract and document management for legal teams

Read our ES Unity brochure now

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gunnercooke Boosts Cloud-Based Matter Management with Repstor

Almost 200 partners & support staff will use Repstor solutions to manage content from Outlook

March 3rd , 2017 – gunnercooke llp, one of the UK’s fastest-growing challenger law firms, has rolled out Repstor’s email and content management suite to almost 200 fee earners and support personnel across its nationwide legal practice, to extend the benefits of Office 365 and make it easier to share and access content from within Outlook.

gunnercooke provides corporate and commercial legal services to businesses, banks and investors. The firm has expanded rapidly from inception, growing from 10 to 125 partners over the last five years, with the business projected to double in size across 2017. The firm operates nationally from offices in London and Manchester which support hot-desking, though partners are enabled to work remotely, from client offices or from home. It is a committed user of the cloud – in particular Office 365 – to encourage easy collaboration between team members and clients.
As the natural next step, gunnercooke wanted to make it easier for colleagues to securely manage and share email correspondence relating to client matters, to ensure everyone had access to the latest updates and that accurate records were being kept.

Repstor specialises in providing intuitive access to Office 365, SharePoint and other content systems, natively from within Microsoft Outlook. gunnercooke came across the company at last year’s British Legal Technology Forum in London.

“It was the holy grail,” says James Williams, gunnercooke’s systems manager. “We’ve been very happy with Office 365 and are using SharePoint Online, but off the shelf SharePoint isn’t great with emails,” he explains. “You can end up with division between SharePoint documents and those being circulated via email.”

Initially, gunnercooke has deployed Repstor’s affinity™, assist™ and drive™ solutions, which together will allow users to easily and intuitively manage all of their content sources from within their familiar, existing Outlook environment. “It was all configured very quickly, and will be used by all partners, the administration team and our legal counsel [other lawyers who work on a project by project basis for gunnercooke partners],” James says. In total over 190 people will use Repstor’s software.

In due course gunnercooke may also implement Repstor custodian for legal™, which provides more advanced matter management from within Outlook, he adds – through the ability to apply structure, metadata, workflow processes and policy to document or ‘matter’ types.

Although there are other ‘email-friendly’ document management systems on the market, these are typically expensive and require disruptive migration, James notes.

“With Repstor’s products, we could do what we needed to very affordably and without any changes to the set-up we already had. It’s all very easy and seamless to use, and that’s very important because if a system is hard to use people will avoid it or find their own ways of doing things, resulting in compliance issues.”

gunnercooke has just gone live with the Repstor products, and expects these to make life much easier for fee earners. “Our job in IT systems is to provide the best possible back-office experience and service to our partners for the budget allocated. Repstor’s content management tools will make a big difference, and support our continued rapid growth plans,” James says.
As well as getting ‘great value for money’, gunnercooke has found working with Repstor a very positive experience, he adds. “They’re a really nice company – everyone’s very friendly, they’re extremely responsive and they’ve been very flexible on timings. It’s been a pleasure.”

Repstor is exhibiting at the British Legal Technology Forum on March 14th at Old Billingsgate, London. Visit us on stand A2, next to the wine bar on the ground floor.

About gunnercooke
gunnercooke is one of the UK’s leading new model corporate and commercial law firms, established to challenge, improve and evolve the way that legal services are delivered to businesses. At present the Firm comprises 125 partners across London and Manchester offices, practicing via a fixed and certain fee model, without time recording.
All gunnercooke partners have over 10,000 hours practicing experience, and the majority have spent time in business or in house, learning commerciality first hand. The Business has an ambitious growth strategy, seeking to recruit further senior, quality lawyers from leading firms and counsel. More at www.gunnercooke.com

Join us at the British Legal Technology Forum, March 14th

The Repstor team will be at the British Legal Technology Forum ’17 on March 14th at The Old Billingsgate, London.

Come and talk to us at what is now Europe’s largest IT event where we will be featuring custodian for legal, our matter management solution for Law Firms and Legal Departments. Plus watch this space for a HUGE announcement of a unique partnership and solution to be unveiled at the event!

Kana Legal Team Benefits from using Repstor ECM

KANA®, a Verint® Company, is a leading provider of cloud and on-premise customer service solutions. KANA helps global organisations including many of the Fortune 500, mid-market businesses and public sector agencies optimise their engagements with consistent and contextual customer journeys across agent, web, social and mobile experiences.

KANA has a legal team that is spread across multiple locations with a number of staff who travel extensively in support of its global business

Motivation

In order to support collaborative working, Microsoft® SharePoint® was in use to store legal documents and other content. While this meant that content was added on a consistent basis the process was time consuming. In particular the filing of email content was extremely slow and cumbersome and there was no effective solution capability for legal team users to use when working offline.

Challenge

Filing & Retrieval
Offline Working
Access for remote users

Results

User confidence that all latest content is available
Ease of filing meaning filing time is significantly reduced
A single consistent set of legal content

“Using Repstor affinity has been a revelation for us in the Legal department at KANA. I use the product myself on a daily basis and find it incredibly easy and intuitive to use. It has completely changed my filing behavior. Previously I left filing to a convenient time, but because of the ease with which I can file the content using affinity I now file as I go, which means the whole team has access immediately to the new files/email,” John Murray, Head of Legal at KANA.

Click HERE to read the full case study. 

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ForFarmers Selects Repstor custodian for Legal

The legal department of ForFarmers has selected the custodian for Legal product as its new document, email and legal project management system….

London, 18 April 2016

Repstor, ECM adoption and Matter Management specialist, is proud to announce that the legal department of ForFarmers has selected the custodian for Legal product as its new document, email and legal project management system. Transform Data International (TDI), the BeNeLux based partner of Repstor, will lead the implementation for ForFarmers.

During the upcoming weeks TDI will work with the ForFarmers organization to ensure a smooth implementation and to setup training sessions for the legal team.

Vince van de Weijer

“We are delighted to be able to add ForFarmers as a new customer, and that the Repstor custodian solution is such a good match to their technical and business requirements,” said Vince van de Weijer, General Manager at Transform Data International.

 

Ilse Niehof ForFarmers_smallIlse Niehof, Legal Counsel Business at ForFarmers commented, “We evaluated the Repstor custodian solution and found that it clearly fits with our technical legal strategy and from a business perspective, it is definitely the most appropriate solution for our needs.”

 

Supporting Resources:

About ForFarmers
ForFarmers is an internationally operating company active in the area of conventional and organic total feed solutions for livestock. With sales of approximately 9.1 million tons of feed annually, ForFarmers is a market leader in Europe. With its products, ForFarmers offers customers additional knowledge and advice in the areas of feed, animal keeping and business development. Net sales amounts to €2.2 billion.

About Transform Data International (TDI)
Transform Data International was founded to help organizations optimize the overall productivity of their workforce by reselling and implementing ECM, Mobility and Cloud solutions.
TDI specializes in finding solutions for making the optimal use of information, for instance to support decision-making processes or day-to-day operations that require the availability of accurate data.
TDI has a special focus on professional services and legal markets to help companies and corporate departments manage their information in an easy and intuitive way to be compliant and efficient.
Learn more about Transform Data International and custodian for Legal and Professional Services on our website www.transformdata.eu or contact us via info@transformdata.eu.

About Repstor
Repstor was created to inspire ECM Adoption. We are dedicated to developing products that enable collaboration and compliance for the Outlook-centric workforce.  Repstor’s products make access to content systems easy and intuitive for users, by providing access to them within the familiar interface of Microsoft® Outlook®.  By making access to the content system easy and intuitive for users, we overcome the main cause of failed deployments of ECM systems – failure of users to adopt the system.

Our products are ideal for mobile, remote and semi-disconnected users especially in industries like Professional Services, Legal, Oil and Gas, Public Sector and other regulated industries.  We significantly reduce change management costs when rolling out systems, improve ROI for existing systems, and fully support Microsoft Office365.