ES/Unity – Repstor

Repstor Features in Gartner Market Guide for Corporate Legal Matter Management

Repstor recognised as leading matter-centric document and email management provider

Belfast, November 5^th, 2020 – Repstor, the Microsoft 365-based matter management specialist, has announced that it features as one of the select vendors in Gartner’s latest Market Guide for Corporate Legal Matter Management, which focuses on companies that have achieved visibility and traction in the market.

The Guide explores the importance of matter management and its relevance within the broader enterprise legal management (ELM) suites. The Guide also makes a number of strategic recommendations for law firms looking into matter management solutions.

“Gartner is clearly one of the most authoritative analyst houses when it comes to technology so it is an honour to be recognised in this Guide,” comments Sheila Gormley, Exec VP Legal Solutions, Repstor. “It shows that Repstor is a genuine and trusted vendor for corporate legal matter management and gives us great confidence as we look forward to another year of growth.”

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IATA Selects Custodian for Legal™ to Transform Legal Collaboration & Record Retention Globally

The Office 365-based matter management software, accessed via Outlook, will bring new order and visibility to case and content management across IATA counsel teams straddling 3 time zones

Belfast, May 14th, 2019 – Repstor, the ECM software and matter management specialist, has announced that International Air Transport Association (IATA), the trade association for the world’s airlines, has chosen Custodian for Legal™ to transform legal matter management across three different time zones by bringing new rigour and consistency to record retention and inter-region collaboration.

IATA, headquartered in Montreal, is an international organisation with over 20 lawyers spread across three regions located in Canada, Switzerland and Singapore. These dispersed teams have to collaborate on workloads despite large time differences. IATA chosen Custodian for Legal™ from Repstor and Konexo to improve visibility and consistency of matter management internationally, boost collaboration and increase record retention.

“We were looking for a better way to manage workloads and content,” says Dane Clapson, Assistant General Counsel at IATA. “Like a lot of legal teams, we wanted to find better ways to work together and collaborate amongst colleagues.”

Record retention was one issue, he explains. “We needed a tool to retain knowledge for the future and to know what the team was working on globally”.

Konexo provides legal services to IATA, introduced the Association to Custodian for Legal™. Custodian for Legal™ is a consultancy-led technology solution that was created as a joint venture between matter management software specialist Repstor and Konexo, specifically to meet the needs of corporate legal teams. It has been widely embraced across the enterprise market because it uses the familiar Microsoft Office 365 suite, and is accessed and used via Outlook, requiring no special changes to the way lawyers and administrators work.

Although IATA has only just rolled out the software, Dane reports that he has seen hours of duplication eliminated from legal work now colleagues have a clear line of sight across what matters have been referred to the legal department.

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Repstor Supports Continued Growth with the Appointment of a new Principal Consultant for Legal & Professional Services

Leigh Smith, who joins from global law firm Eversheds Sutherland, will focus on Repstor’s matter lifecycle management solutions for in-house legal teams
Developed jointly by Repstor and Eversheds Sutherland, ES/Unity leverages Repstor’s Custodian platform to deliver complete matter management using existing Office 365/SharePoint platforms

Belfast, August 28th, 2018 – Repstor, the ECM software and matter management specialist, has appointed a new Principal Consultant for its Legal & Professional Services division, in support of its continued fast-paced business growth in legal matter lifecycle management. Leigh Smith joins Repstor from global law firm, Eversheds Sutherland, bringing first-hand experience of the legal sector and its particular needs for document and content management.

Eversheds Sutherland is a strategic partner of Repstor’s: the two companies have co-developed a solution specifically for legal teams – ES /Unity. This harnesses legal teams’ existing investments in Office 365/ SharePoint, to organise all matter-related content and correspondence across the matter lifecycle. The innovative solution combines the legal knowhow of Eversheds Sutherland and Repstor’s best-of-breed technology platform. At Repstor, Leigh will spearhead ES /Unity engagements among corporate in-house legal teams.

Leigh has over 20 years’ experience in the technology sector at senior and director-level and has directed and delivered technology and process improvement programmes internationally across a diverse range of sectors.

During his time at Eversheds Sutherland Consulting, Leigh led the development of ES /Unity working in close partnership with Repstor and delivered legal transformation projects for organisations across the globe.

ES /Unity continues to attract extensive market interest, spanning law firms as well as corporate in-house legal teams. Commenting on Leigh’s appointment, Alan McMillen, Repstor’s CEO, said, “Leigh is a fantastic, strategic appointment to our team, and reflects the accelerating success of ES /Unity.”

For corporate in-house legal teams, ES /Unity presents a unique opportunity to exploit existing Office 365 platforms to bring greater consistency and efficiency to the way teams manage and keep track of all matter-related content and communications. ES /Unity has already been embraced by a broad range of prestigious clients including Miral, Client Earth, National Grid, Queen’s University Belfast and Wellcome Trust, giving rise to some impressive feedback.

Repstor’s business as a whole continues to go from strength to strength. The company recently launched a major recruitment drive to support its next phase of expansion. It is ranked in the Top 15 Deloitte Fast 50 companies. A full list of Repstor’s current job opportunities can be found on the Careers Page of the company website. For more information please contact careers@repstor.com

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National Grid Case Study – National Grid Deploys Microsoft 365-based ES/Unity™

National Grid deploys Microsoft 365-based ES/Unity™ – enabling new ways of working and greater consistency and efficiency in legal matter management.

“Everyone is very happy. Collaboration is very good, there’s improved visibility of where things are and what is happening, and people are working well and retrieving matter-related content easily.”

Mo Ajaz, National Grid’s Group Head of Legal Operational Excellence

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87% of users report an ‘excellent’ experience as National Grid deploys Microsoft 365-based Matter Management

The legal matter management solution from Eversheds Sutherland & Repstor harnesses existing MS platforms to improve productivity, efficiency & flexibility

Belfast, UK – May 1st, 2018 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Microsoft 365 investments, has named National Grid plc as the latest happy customer of ES/Unity™. The consultancy-led, Microsoft 365-based proposition, developed by Repstor in partnership with international law firm Eversheds Sutherland, is already recording very high user acceptance scores thanks to the way it harnesses National Grid’s existing Microsoft software platforms.

The British multinational electricity and gas utility company has a large UK legal department whose six teams provide legal services to more than 17 business entities and 24 business areas. A reorganisation of the business and a drive to provide more with less prompted the legal function to bring improved consistency and coordination to the way it managed legal matters.

“We wanted to move to a standardised approach – to improve productivity, simplicity and efficiency,” explains Mo Ajaz, National Grid’s Group Head of Legal Operational Excellence, whose role is to ensure that any IT investments within the legal department achieve results. Rather than invest in a dedicated legal document management system, National Grid wanted to make fuller use of standard software that users had already – across and beyond the legal department.

It chose ES/Unity, Powered by Repstor™ because it brings consistency to the way people store and access matter-related documents and emails, without users having to change the way they do things. They simply work on matters using a familiar Outlook user experience for email filing, document management and collaboration, and managing the matter lifecycle.

Importantly, ES/Unity was developed with direct input from Eversheds Sutherland’s own legal teams. Eversheds Sutherland provides the associated implementation consultancy too, supported by Repstor, ensuring a smooth transition and high user adoption.

Evidence of this is abundant: in a follow-up user survey, 87 per cent of National Grid’s legal team said their experience of ES/Unity and the new way of working was ‘excellent’; the remaining 13 per cent were very positive too. “Everyone is very happy,” Mo says. “Collaboration is very good, there’s improved visibility of where things are and what is happening, and people are working well and retrieving matter-related content easily.”

Word of the project’s early success has already spread to other functions at National Grid. Risk and Head of Investigations have now also rolled out ES/Unity, and the Company Secretary’s office, Property and other departments are interested too. “Having seen how easy ES/Unity has been to adopt, enthusiasm has spread across the business,” Mo says.

Based on the project’s successful adoption, in early 2018 National Grid entered it for The Lawyer Awards for Most Innovative Use of Technology.
National Grid will give a presentation about its experience of deploying and using ES/Unity at AIIM Forum UK 2018 on June 20th in London. Register to attend here.

ES/Unity™ from Repstor & Eversheds Sutherland shortlisted for 2 British Legal Technology Awards

The result of a unique collaboration between a software vendor and global legal practice, the Office 365-based legal matter management system is a finalist in both the New IT Product of the Year & Technology Venture of the Year categories

Belfast, October 17th , 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, has been named a finalist twice over in the British Legal Technology Awards 2017, with strategic partner Eversheds Sutherland, for their jointly developed legal matter lifecycle management solution, ES/Unity™.

Strong contenders in both the New IT Product of the Year, and Technology Venture of the Year, categories, ES /Unity’s double shortlisting was announced at the London Law Expo on October 10. The winners will be announced at a lavish awards ceremony at Plaisterers’ Hall in the City of London on November 15th.

Judged by an independent panel of experts, the British Legal Technology Awards acknowledge and reward excellence in Legal Technology and IT Security within the UK and European Legal Sectors. Hosted by Netlaw Media, the 2017 Awards aim to recognise leadership, innovation in technology and the individuals, teams and suppliers transforming the future of legal services.
Launched at the annual British Legal Technology Forum in March this year, ES/Unity combines Eversheds Sutherland’s years of legal experience with Repstor’s success in creating high-impact matter/case and email/document management solutions that work natively within Microsoft Office, Office 365 and SharePoint.

Eversheds Sutherland was already using Repstor technology internally to transform its own matter management. The idea for ES/Unity was born out of the Eversheds Sutherland’s own experience added to what it knew corporate legal teams needed (the firm has its own UK-based team, Ignite, which provides fast-turnover legal work for corporate clients).

One of ES/Unity’s significant differentiators is that the software was developed in close collaboration with Eversheds Sutherland’s own legal teams, so it reflects the way legal people naturally work. Eversheds Sutherland’s consulting team, which is responsible for taking ES/Unity to market, can show legal teams how to use it to improve process efficiency and content organisation, without users having to alter their normal work patterns.

Responding to the news of ES/Unity’s double shortlisting in the British Legal Technology Awards, Sheila Gormley, Repstor’s Director of Business Development, said,

Our colleagues at Eversheds Sutherland are as thrilled as we are to have been recognised in this way and named as finalists in these prestigious awards. We knew that we had created something special in ES/Unity, and the early market response – not just in the UK, but globally – has exceeded our wildest expectations.

About Repstor
Founded in 2011 and headquartered in Belfast, Repstor helps companies exploit their SharePoint and Office365 investments.
Repstors’ founders have deep heritage and experience in Microsoft and ECM technologies uniquely equipping them to deliver world-class integration technologies that transform user adoption and acceptance of SharePoint and other content stores.
Our world-class suite of products from SharePoint , Office 365 & Content Store integrations to our case management and legal matter management solutions, underpin the success of many organisations including Eversheds Sutherland, gunnercooke, ForFarmers, Pentland Brands, Value Retail , Boels Zanders Advocaten and Brose Group.
More at www.repstor.com and on Twitter @Repstor1.

About Eversheds Sutherland

As a global top 40 law practice, Eversheds Sutherland provides legal services to a global client base ranging from small and mid-sized businesses to the largest multinationals, acting for 72 of the Fortune 100, 61 of the FTSE 100 and 120 of the Fortune 200.

With more than 2,400 lawyers, Eversheds Sutherland operates in 66 offices in 32 jurisdictions across Africa, Asia, Europe, the Middle East and the United States. In addition, a network of more than 200 related law firms, including formalised alliances in Latin America, Asia Pacific and Africa, provide support around the globe. More at www.eversheds-sutherland.com

Media Contacts:
Carina Birt
Sarum PR for Repstor
carina@sarumpr.com

Within just 6 months of launch, ES /Unity™ from Repstor & Eversheds Sutherland takes the corporate legal sector by storm

Providing powerful legal matter management using companies’ existing Office 365/SharePoint systems, ES/Unity has found a sweet spot with in-house legal teams, attracting major international clients in the UK, US and UAE

Belfast, October 10th, 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, has reported even greater than anticipated early success for ES /Unity™, the new matter management solution it launched in March in partnership with Eversheds Sutherland, the international law firm.

National Grid, Wellcome Trust, Queen’s University Belfast, and Miral, an asset management company in the UAE, committed to ES /Unity within the first quarter after the product’s launch. A major banking group, a Canadian construction company, and a US multinational biotechnology product development company, are also in advanced discussions about implementing ES /Unity.

Repstor and Eversheds Sutherland have been struck by the scale of some of the planned implementations, having initially assumed small or medium sized companies would be ES/Unity’s main market. “But there is no limit to the product’s scale, and some of these implementations will be rolled out to over a hundred users,” Sheila Gormley, Repstor’s Director of Business Development, said.

A well-known UK transport organisation, two global oil companies, a European car manufacturer and one of the leading mobile operators in the UK are also talking to Eversheds Sutherland and Repstor about using ES /Unity.

“This impressive early success is testimony to the strength and positioning of the product, which makes it a very easy decision for firms, their users and their IT people,” Sheila added.

Introduced to the market at the annual British Legal Technology Forum in March 2017. ES/Unity combines Eversheds Sutherland’s own legal experience with Repstor’s technology expertise in extracting greater value from everyday Microsoft products (Repstor specialises in matter/case and email/document management solutions that work natively within Microsoft Office, Office 365 and SharePoint).

Beyond tangible productivity and efficiency benefits, teams using ES /Unity can continue to work as they always have, and transition to the cloud in a very low-risk way. This means they can work more flexibly and potentially source talent from a wider pool. The software also provides greater transparency and management information, enabling legal teams to demonstrate their value to the business.

The market opportunity for ES /Unity was confirmed by research last year (Raising the bar: Digital technology and the enhancement of legal services – The Looking Glass Report’, Winmark 2016). It found that budget issues, difficulties blending new and existing systems, and a lack of time to absorb change, were significant barriers to improving document management – particularly for in-house legal teams.

“There is no other product of its kind on the market,” Sheila noted. “Until now, in-house legal teams have had to buy specialist matter management solutions on top of their O365 / Microsoft platform investment, which can be costly as well as overkill for the needs of a corporate legal department. ES /Unity is different – it builds on systems that are already in use every day.

“The market response to ES /Unity has surprised us,” she added. “The most common reaction we get to ES /Unity is “It’s too good to be true!” Clearly it’s something teams have been waiting for.”

Repstor and Eversheds Sutherland also plan to target small and medium law firms with ES /Unity. “This is a huge opportunity in its own right, which ES/Unity addresses perfectly. But for the moment, we’re focusing on the pent-up need in the corporate market,” Sheila concluded.