custodian – Repstor

TÜV Rheinland relies on Custodian for Legal from Transform Data International for file management, matter assignment and reporting

TÜV Rheinland, one of the leading inspection service providers in the areas of safety, efficiency and quality, has chosen Repstor Custodian for Legal from Dutch business software specialist Transform Data International, as its new global solution for electronic management of legal cases and automated reporting.

The software seemed ideal as it could be easily integrated with TÜV Rheinland’s local SharePoint systems and paved the way for possible future migration to Microsoft 365 / SharePoint Online.

Want to know more about how Repstor can help you? Fill out the form below NOW and one of our team will be in touch with you shortly.

Boels Zanders introduces modern, flexible working with Repstor Custodian for Legal from Transform Data

Boels Zanders is a full-service law firm, based in the south of the Netherlands with an international reputation. With offices in Eindhoven, Venlo, and Maastricht, the firm services the day-to-day legal needs of entrepreneurs, business leaders and administrators of SMEs, large corporates, public sector, healthcare and non-profit organizations.
Boels Zanders maintains its leading position in this fast-changing market by using IT to enhance its client service. Together with Transform Data, Boels Zanders continuously explores new ways to maximize the use of its existing platforms in order to meet business goals and optimize processes. Recent years have seen a significant transformation in the IT landscape with a migration to the Cloud and the introduction of Custodian for Legal.

Boels Zanders Advocaten switches to Office 365 based Custodian for Legal

Want to know more about how Repstor can help you? Fill out the form below NOW and one of our team will be in touch with you shortly.

Repstor publishes timely white paper advising CIOs & information compliance managers on how to keep control of Microsoft Teams™

The paper, 5 Ways to Maximise Microsoft Teams & Avoid Information Compliance Headaches, targets common pain points as use of Microsoft Teams spreads like wildfire

Belfast – October 30^th, 2019 – Repstor, the provider of Office 365-based content and collaboration management solutions, has published a new white paper with practical advice for information managers on how to keep control of Microsoft Teams content, as use of the platform proliferates.

The paper, 5 Ways to Maximise Microsoft Teams & Avoid Information Compliance Headaches, acknowledges the vast growth of Microsoft Teams, as organisations default to the platform as their primary collaboration tool.

“Microsoft Teams is fast becoming the business world’s default collaboration environment,” notes Fergus Wilson, Repstor’s CTO and author of the paper. “Today, more than 13 million people use it daily, and 19 million weekly. This is great, as Teams is very modern, powerful and easy to use and a great productivity enabler. But at the same time, it needs some controls to get the best from it.”

After years of perfecting information management policies and adhering to the latest Data Protection requirements, organisations can’t afford to risk undermining those efforts by giving employees carte blanche to set up Teams and share content as they see fit.

“The risks sound daunting, but they needn’t be,” Fergus says. “It’s something we’ve explored in detail in our new white paper. We advocate that companies adopt best-practice governance, just as they have in all other aspects of team collaboration and content management.”

The paper sets out a number of proactive measures organisations can take to maintain order. These include controls over Team creation; establishing naming conventions and agreed classifications; maintaining control of emailed content; setting appropriate content security parameters; and automating content lifecycle controls (around archiving or deleting old Team content, for instance).

“Our latest Repstor Custodian content management solutions, designed to be embedded directly within Microsoft Office 365, include all of the necessary controls to ensure that Microsoft Teams fulfils its potential as a powerful aid to collaboration – without exposing organisations to content management chaos,” Fergus notes. “We have listened to CIOs’ concerns and directly addressed them in the latest version of our products.

“These latest capabilities around Microsoft Teams are drawing a lot of attention from CIOs and information compliance managers who are worried about Teams’ use spiralling out of their control,” he adds. “They’re relieved that we’ve come up with a timely solution, just as MS Teams use goes stratospheric.”

The new Repstor white paper, 5 Ways to Maximise Microsoft Teams & Avoid Information Compliance Headaches, is available for download here.

Want to know what Repstor could do for you? Fill in the form below NOW:

Repstor custodian: transforming information management compliance in Microsoft Teams

The soaring popularity of Microsoft Teams confirms the intuitive way people want to be able to collaborate today – on projects, ideas, problem-solving and decision making. But without governance and control, Team use can create new chaos for information and IT managers.

Repstor custodian tackles this issue, bringing new control, templating and lifecycle management capabilities to Microsoft Teams workspaces, just as it does to regular SharePoint collaboration. It ensures collaboration can happen fluidly in the forums users prefer, but without undermining compliance with information management policy.

Want to know what Repstor can do for you? Fill in the form below now:

Repstor Brings Microsoft Teams under Information Compliance Control with Repstor custodian

The new functionality is the answer IT managers have been looking for.
As one put it: “We were daunted about having to configure Teams for each different use case, and how we’d stop content from becoming unmanageable–especially from a security and data protection standpoint. Then we heard about Repstor custodian.”

SharePoint Conference, Las Vegas, Nevada, USA – May 21st, 2019 – Repstor, the provider of embedded Microsoft Office 365/Outlook information solutions, has announced the availability of new information compliance controls for Microsoft Teams, in direct response to market demand.

The soaring popularity of Microsoft Teams confirms the intuitive way people want to be able to collaborate today – on projects, ideas, problem-solving and decision-making. But without governance and control, Teams use can create new chaos for information and IT managers.

If users are creating or adding to Microsoft Teams, or sharing Office 365 files with other members, custodian controls what’s possible, so IT managers and information officers don’t need to worry about the types of teams being created, their lifespan or how information is being shared externally.

“Rather than hamper the way people want to work, custodian manages the entire lifecycle of collaboration workspaces and their contents so teams can focus fully on what they need to achieve,” Fergus Wilson, Repstor’s CTO, explains.

Highlights:

Full exploitation of Microsoft Teams without later information management issues
Create new Team workspaces out of the box with defined layouts and content controls
Manage the full evolution and lifecycle of Teams – from initial creation, to project end
Control who can set up a Team and what’s permitted based on roles and functions
Apply controls to group chat, file upload areas, wikis and notes
Users can easily add email into Teams directly from Outlook
Prevent sensitive content from getting into the wrong hands, or being kept too long
No more silos as Team activity becomes easy to track at a glance

In response to news of the addition of Microsoft Teams governance and information compliance capabilities within Repstor custodian, IT managers’ comments have included:

“Teams proliferation has been a worry for us but with the control added by Repstor we have a clear way forward to allow self-service with the right level of control.”

“We were daunted about having to configure Teams for each different use case, and how we’d stop content from becoming unmanageable–especially from a security and data protection standpoint. Then we heard about Repstor custodian.”

More on Repstor custodian can be found here.

Attending SharePoint Las Vegas? Why not swing by booth #609 and see Repstor custodian at work.

Want to know what Repstor could do for you? Fill in the form below NOW:

Upmarket Home Builder CALA Homes Transforms File Handling with Repstor custodian

Enables files to be worked on in a safe, fast and efficient way
Delivering a rich user experience and file consistency across the business

Belfast, July 30th, 2018 – Repstor, the ECM adoption company that helps businesses exploit their ECM investments, has today announced that CALA Homes, a leading upmarket UK homebuilder has deployed Repstor custodian™, a secure case and email management solution for Microsoft Office 365 and Microsoft SharePoint, to manage plot file cases across all its regions.

CALA Homes was looking for a solution that would enable its users to share documents in a user-friendly and secure way. Custodian’s ease of configuration and automated SharePoint provisioning out of the box that made it an ideal choice for CALA Homes. Custodian also features a simple API capability, which made it straightforward to integrate the system with CALA Home’s existing enterprise resource planning (ERP) system for automated plot file creation.

CALA Homes was up and running very quickly with Custodian, which would not have been the case if the company had had to create and integrate a bespoke solution.

“The overriding benefit to the business, its teams and clients is efficiency, which comes from the consistency the software enables, and the rich user experience for email and document management,” explains Andy Murray, CALA Homes’ IT director.

Additional benefits include greater transparency on the location of documents and each stage in their process, as well as increased confidence that document storage and management complies with current and evolving data protection legislation, including the General Data Protection Regulation (GDPR).

Around 200 CALA Homes’ sales people are now using Custodian. The company plans to roll it out across the organisation in due course, following the enthusiastic take up it has had from users, together with its cost efficiency and performance capabilities.

Want to know what Repstor could do for you? Fill in the form below NOW:

ES/Unity™ from Repstor & Eversheds Sutherland shortlisted for 2 British Legal Technology Awards

The result of a unique collaboration between a software vendor and global legal practice, the Office 365-based legal matter management system is a finalist in both the New IT Product of the Year & Technology Venture of the Year categories

Belfast, October 17th , 2017 – Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, has been named a finalist twice over in the British Legal Technology Awards 2017, with strategic partner Eversheds Sutherland, for their jointly developed legal matter lifecycle management solution, ES/Unity™.

Strong contenders in both the New IT Product of the Year, and Technology Venture of the Year, categories, ES /Unity’s double shortlisting was announced at the London Law Expo on October 10. The winners will be announced at a lavish awards ceremony at Plaisterers’ Hall in the City of London on November 15th.

Judged by an independent panel of experts, the British Legal Technology Awards acknowledge and reward excellence in Legal Technology and IT Security within the UK and European Legal Sectors. Hosted by Netlaw Media, the 2017 Awards aim to recognise leadership, innovation in technology and the individuals, teams and suppliers transforming the future of legal services.
Launched at the annual British Legal Technology Forum in March this year, ES/Unity combines Eversheds Sutherland’s years of legal experience with Repstor’s success in creating high-impact matter/case and email/document management solutions that work natively within Microsoft Office, Office 365 and SharePoint.

Eversheds Sutherland was already using Repstor technology internally to transform its own matter management. The idea for ES/Unity was born out of the Eversheds Sutherland’s own experience added to what it knew corporate legal teams needed (the firm has its own UK-based team, Ignite, which provides fast-turnover legal work for corporate clients).

One of ES/Unity’s significant differentiators is that the software was developed in close collaboration with Eversheds Sutherland’s own legal teams, so it reflects the way legal people naturally work. Eversheds Sutherland’s consulting team, which is responsible for taking ES/Unity to market, can show legal teams how to use it to improve process efficiency and content organisation, without users having to alter their normal work patterns.

Responding to the news of ES/Unity’s double shortlisting in the British Legal Technology Awards, Sheila Gormley, Repstor’s Director of Business Development, said,

Our colleagues at Eversheds Sutherland are as thrilled as we are to have been recognised in this way and named as finalists in these prestigious awards. We knew that we had created something special in ES/Unity, and the early market response – not just in the UK, but globally – has exceeded our wildest expectations.

About Repstor
Founded in 2011 and headquartered in Belfast, Repstor helps companies exploit their SharePoint and Office365 investments.
Repstors’ founders have deep heritage and experience in Microsoft and ECM technologies uniquely equipping them to deliver world-class integration technologies that transform user adoption and acceptance of SharePoint and other content stores.
Our world-class suite of products from SharePoint , Office 365 & Content Store integrations to our case management and legal matter management solutions, underpin the success of many organisations including Eversheds Sutherland, gunnercooke, ForFarmers, Pentland Brands, Value Retail , Boels Zanders Advocaten and Brose Group.
More at www.repstor.com and on Twitter @Repstor1.

About Eversheds Sutherland

As a global top 40 law practice, Eversheds Sutherland provides legal services to a global client base ranging from small and mid-sized businesses to the largest multinationals, acting for 72 of the Fortune 100, 61 of the FTSE 100 and 120 of the Fortune 200.

With more than 2,400 lawyers, Eversheds Sutherland operates in 66 offices in 32 jurisdictions across Africa, Asia, Europe, the Middle East and the United States. In addition, a network of more than 200 related law firms, including formalised alliances in Latin America, Asia Pacific and Africa, provide support around the globe. More at www.eversheds-sutherland.com

Media Contacts:
Carina Birt
Sarum PR for Repstor
carina@sarumpr.com

Repstor to Launch New Mobile Content Management Suite at AIIM Forum 2017

New mobile offering is a market-first for intelligent and accurate ‘on the move’ content filing and showcases an intuitive mobile browser for matter management

March 23rd, 2017 –Repstor, the ECM adoption company that helps businesses exploit their SharePoint and Office 365 investments, has announced that it will launch its new mobile suite at the upcoming AIIM Forum 2017.

Giving Information Workers content access and collaboration from any device and any location, the new Repstor mobile offering will revolutionise access to case and content management systems.

Explaining the motivation behind the new mobile content management suite, Repstor’s CTO, Fergus Wilson commented, “Giving information workers sophisticated mobile access to information that enables them to file emails intelligently and accurately, for example, is a non-trivial task. Yet it is an essential capability if they are truly to ‘work’ on the move. Based on our content categorisation technology, assist™ we are providing information workers intelligent, accurate email filing and categorisation on the go, from any device.”

Repstor has also chosen the AIIM Forum 2017 event to showcase its new mobile app for Repstor for custodian™, an intuitive case management solution for SharePoint and Office 365. The new app delivers mobile access and browsing of cases and legal matters on the go.

The AIIM Forum UK is a FREE independent event brought to you by AIIM International, to deliver thought leadership, market insights and expert advice through a one-day programme of educational seminars and a major showcase of the latest information management innovations. Registration is free.

See you at the AIIM Forum 2017 on June 21st in London. Drop by the Repstor stand. Welcome to Mobile Content Management

Global top 40 law firm deploys Repstor custodian for legal™ to deliver matter management on Microsoft 0ffice 365

Eversheds Sutherland is one of the world’s leading international law firms. It brings together 2,300 legal professionals to provide legal services coordinated from 61 offices in 29 countries.
The firm’s international prestige relies on the ability to assemble the best legal professionals and subject experts for the matter in hand, wherever they may be located. For each fee-earner to work efficiently, he or she must be able to access and share case documentation readily across locations.

This is especially true for Eversheds Sutherlands’ UK-based Ignite team which brings together experts dynamically for fast-turnover legal work. This is an important and growing area of the business. Due to the short turnaround times, service levels (SLAs) for this type of work are closely measured.
“We need the best people in our network to be able to be fully productive and empowered with everything they need wherever they are,” explains Graham Richardson, a partner at the firm. This has presented some practical challenges however. “Traditional document management is very location-specific, relying on servers based in particular offices,” he notes.
Exploiting Office 365 for matter management.

At the British Legal Technology Forum in May 2016, Eversheds Sutherland’s UK IT team met Microsoft Gold partner Repstor. The company specialises in matter and email management solutions that work natively within Microsoft Office, Office 365 and SharePoint.

“They certainly got my attention,” says Dale Bradbury, Eversheds Sutherlands’ head of applications in the UK. “I had worked successfully with SharePoint in previous organisations and seen it develop as a platform over the years, but for matter management it was missing some key usability and interface features that were holding it back. Repstor had identified and filled those gaps! This is particularly true when taken in context with the broader Office 365 platform.”

Want to know more about how Repstor can help you? Fill out the form below NOW and one of our team will be in touch with you shortly.

gunnercooke Boosts Cloud-Based Matter Management with Repstor

Almost 200 partners & support staff will use Repstor solutions to manage content from Outlook

March 3rd , 2017 – gunnercooke llp, one of the UK’s fastest-growing challenger law firms, has rolled out Repstor’s email and content management suite to almost 200 fee earners and support personnel across its nationwide legal practice, to extend the benefits of Office 365 and make it easier to share and access content from within Outlook.

gunnercooke provides corporate and commercial legal services to businesses, banks and investors. The firm has expanded rapidly from inception, growing from 10 to 125 partners over the last five years, with the business projected to double in size across 2017. The firm operates nationally from offices in London and Manchester which support hot-desking, though partners are enabled to work remotely, from client offices or from home. It is a committed user of the cloud – in particular Office 365 – to encourage easy collaboration between team members and clients.
As the natural next step, gunnercooke wanted to make it easier for colleagues to securely manage and share email correspondence relating to client matters, to ensure everyone had access to the latest updates and that accurate records were being kept.

Repstor specialises in providing intuitive access to Office 365, SharePoint and other content systems, natively from within Microsoft Outlook. gunnercooke came across the company at last year’s British Legal Technology Forum in London.

“It was the holy grail,” says James Williams, gunnercooke’s systems manager. “We’ve been very happy with Office 365 and are using SharePoint Online, but off the shelf SharePoint isn’t great with emails,” he explains. “You can end up with division between SharePoint documents and those being circulated via email.”

Initially, gunnercooke has deployed Repstor’s affinity™, assist™ and drive™ solutions, which together will allow users to easily and intuitively manage all of their content sources from within their familiar, existing Outlook environment. “It was all configured very quickly, and will be used by all partners, the administration team and our legal counsel [other lawyers who work on a project by project basis for gunnercooke partners],” James says. In total over 190 people will use Repstor’s software.

In due course gunnercooke may also implement Repstor custodian for legal™, which provides more advanced matter management from within Outlook, he adds – through the ability to apply structure, metadata, workflow processes and policy to document or ‘matter’ types.

Although there are other ‘email-friendly’ document management systems on the market, these are typically expensive and require disruptive migration, James notes.

“With Repstor’s products, we could do what we needed to very affordably and without any changes to the set-up we already had. It’s all very easy and seamless to use, and that’s very important because if a system is hard to use people will avoid it or find their own ways of doing things, resulting in compliance issues.”

gunnercooke has just gone live with the Repstor products, and expects these to make life much easier for fee earners. “Our job in IT systems is to provide the best possible back-office experience and service to our partners for the budget allocated. Repstor’s content management tools will make a big difference, and support our continued rapid growth plans,” James says.
As well as getting ‘great value for money’, gunnercooke has found working with Repstor a very positive experience, he adds. “They’re a really nice company – everyone’s very friendly, they’re extremely responsive and they’ve been very flexible on timings. It’s been a pleasure.”

Repstor is exhibiting at the British Legal Technology Forum on March 14th at Old Billingsgate, London. Visit us on stand A2, next to the wine bar on the ground floor.

About gunnercooke
gunnercooke is one of the UK’s leading new model corporate and commercial law firms, established to challenge, improve and evolve the way that legal services are delivered to businesses. At present the Firm comprises 125 partners across London and Manchester offices, practicing via a fixed and certain fee model, without time recording.
All gunnercooke partners have over 10,000 hours practicing experience, and the majority have spent time in business or in house, learning commerciality first hand. The Business has an ambitious growth strategy, seeking to recruit further senior, quality lawyers from leading firms and counsel. More at www.gunnercooke.com