custodian – Repstor

Repstor Features in Gartner Market Guide for Corporate Legal Matter Management

Repstor recognised as leading matter-centric document and email management provider

Belfast, November 5^th, 2020 – Repstor, the Microsoft 365-based matter management specialist, has announced that it features as one of the select vendors in Gartner’s latest Market Guide for Corporate Legal Matter Management, which focuses on companies that have achieved visibility and traction in the market.

The Guide explores the importance of matter management and its relevance within the broader enterprise legal management (ELM) suites. The Guide also makes a number of strategic recommendations for law firms looking into matter management solutions.

“Gartner is clearly one of the most authoritative analyst houses when it comes to technology so it is an honour to be recognised in this Guide,” comments Sheila Gormley, Exec VP Legal Solutions, Repstor. “It shows that Repstor is a genuine and trusted vendor for corporate legal matter management and gives us great confidence as we look forward to another year of growth.”

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Repstor Brings Microsoft Teams under Information Compliance Control with Repstor custodian

The new functionality is the answer IT managers have been looking for.
As one put it: “We were daunted about having to configure Teams for each different use case, and how we’d stop content from becoming unmanageable–especially from a security and data protection standpoint. Then we heard about Repstor custodian.”

SharePoint Conference, Las Vegas, Nevada, USA – May 21st, 2019 – Repstor, the provider of embedded Microsoft Office 365/Outlook information solutions, has announced the availability of new information compliance controls for Microsoft Teams, in direct response to market demand.

The soaring popularity of Microsoft Teams confirms the intuitive way people want to be able to collaborate today – on projects, ideas, problem-solving and decision-making. But without governance and control, Teams use can create new chaos for information and IT managers.

Repstor custodian tackles this issue, bringing new control, templating and lifecycle management capabilities to Microsoft Teams workspaces, just as it does to regular SharePoint collaboration. It ensures collaboration can happen fluidly in the forums users prefer, but without undermining compliance with information management policy.

If users are creating or adding to Microsoft Teams, or sharing Office 365 files with other members, custodian controls what’s possible, so IT managers and information officers don’t need to worry about the types of teams being created, their lifespan or how information is being shared externally.

“Rather than hamper the way people want to work, custodian manages the entire lifecycle of collaboration workspaces and their contents so teams can focus fully on what they need to achieve,” Fergus Wilson, Repstor’s CTO, explains.

Highlights:

Full exploitation of Microsoft Teams without later information management issues
Create new Team workspaces out of the box with defined layouts and content controls
Manage the full evolution and lifecycle of Teams – from initial creation, to project end
Control who can set up a Team and what’s permitted based on roles and functions
Apply controls to group chat, file upload areas, wikis and notes
Users can easily add email into Teams directly from Outlook
Prevent sensitive content from getting into the wrong hands, or being kept too long
No more silos as Team activity becomes easy to track at a glance

In response to news of the addition of Microsoft Teams governance and information compliance capabilities within Repstor custodian, IT managers’ comments have included:

“Teams proliferation has been a worry for us but with the control added by Repstor we have a clear way forward to allow self-service with the right level of control.”

“We were daunted about having to configure Teams for each different use case, and how we’d stop content from becoming unmanageable–especially from a security and data protection standpoint. Then we heard about Repstor custodian.”

More on Repstor custodian can be found here.

Attending SharePoint Las Vegas? Why not swing by booth #609 and see Repstor custodian at work.

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Terumo Europe Implements Custodian for Legal for Matter and Knowledge Management

MAASTRICHT, 9th October 2018 – Transform Data International has today announced that Custodian for Legal™ has been selected by the legal department of medical device manufacturer Terumo Europe as its matter and knowledge management system.

Terumo Europe’s Legal department greatly values the service it delivers across the company’s business units, believing it to be the basis for successful collaboration. As Custodian for Legal is implemented on top of the existing Microsoft Office 365 environment, this delivers a broad range of functionalities such as advanced search capabilities as well as the highest levels of security. At this moment, the legal department of Terumo Europe has implemented Custodian for the following key applications:

Matter Management: All matters and related documents and e-mails from the Legal department will be organised and saved inside custodian and are available to end-users via the familiar interface of Microsoft Outlook.

Knowledge Management: All relevant documents, articles, templates and guidelines will be categorised in the new system to make sure relevant knowledge is accessible anytime, online and offline to the legal users.

Custodian for Legal is a collaboration and document management solution, based on the Repstor product suite and utilises the powerful and familiar interface of Microsoft Outlook and other Office applications to ensure the highest level of user-adoption. Custodian for Legal is used worldwide by firms and companies including Eversheds Sutherland, Boels Zanders & ForFarmers.

Rob Kubben, Managing Partner at Transform Data says: “We are delighted to add Terumo Europe to our customer base and to see how our Custodian for Legal solution, combined with Office 365, will fulfil all the needs of the legal department and other departments across the business.”

Speaking of the decision to select Transform Data International and Custodian for Legal, Sarah Wijns, General Counsel at Terumo Europe commented: “We have evaluated Transform Data International’s solution and it appears to fit perfectly with the needs from our own department and the needs of the various business units within the company.” Sarah continues, “Custodian for Legal addresses our needs around business partnering and the management and information sharing.”

About Terumo Europe

Terumo Europe is a core player in the EMEA* healthcare market and provides best in class quality products and services meeting customer and regulatory requirements supported by an effective Quality Management System.

The EMEA headquarters are based in Leuven (Belgium). The European Distribution Centre is based in Genk (Belgium). Terumo Europe has production facilities in Leuven (Belgium) and in Liverpool (UK) with sales and marketing offices across the EMEA region.

Read the full customer success story here

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Upmarket Home Builder CALA Homes Transforms File Handling with Repstor custodian

Enables files to be worked on in a safe, fast and efficient way
Delivering a rich user experience and file consistency across the business

Belfast, July 30th, 2018 – Repstor, the ECM adoption company that helps businesses exploit their ECM investments, has today announced that CALA Homes, a leading upmarket UK homebuilder has deployed Repstor custodian™, a secure case and email management solution for Microsoft Office 365 and Microsoft SharePoint, to manage plot file cases across all its regions.

CALA Homes was looking for a solution that would enable its users to share documents in a user-friendly and secure way. Custodian’s ease of configuration and automated SharePoint provisioning out of the box that made it an ideal choice for CALA Homes. Custodian also features a simple API capability, which made it straightforward to integrate the system with CALA Home’s existing enterprise resource planning (ERP) system for automated plot file creation.

CALA Homes was up and running very quickly with Custodian, which would not have been the case if the company had had to create and integrate a bespoke solution.

“The overriding benefit to the business, its teams and clients is efficiency, which comes from the consistency the software enables, and the rich user experience for email and document management,” explains Andy Murray, CALA Homes’ IT director.

Additional benefits include greater transparency on the location of documents and each stage in their process, as well as increased confidence that document storage and management complies with current and evolving data protection legislation, including the General Data Protection Regulation (GDPR).

Around 200 CALA Homes’ sales people are now using Custodian. The company plans to roll it out across the organisation in due course, following the enthusiastic take up it has had from users, together with its cost efficiency and performance capabilities.

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Repstor to Return to the British Legal Technology Forum

Following the launch of ES/Unity™ at last year’s event, Repstor expects keen interest from both law firms and in-house teams looking to exploit their Office 365 investments for matter lifecycle management

January 29th, 2018 –Repstor, the company that helps businesses exploit their SharePoint and Office 365 investments for matter lifecycle management, has confirmed that it will participate in this year’s British Legal Technology Forum (BLTF) in London. The event will take place on March 13th.

Last year, Repstor made a big splash at BLTF with its launch of ES /Unity™ in partnership with international law firm Eversheds Sutherland. The powerful legal matter management solution, which works with companies’ existing Office 365/SharePoint systems, has attracted a strong client base among corporate legal teams since its launch. National Grid, Wellcome Trust, Queen’s University Belfast, and Miral, an asset management company in the UAE, signed up within the first few weeks, and business continued to be brisk throughout 2017.

This year, the company will showcase its Office 365-native products including Matter Management; Repstor affinity™ the only truly native SharePoint Outlook integration delivering both online and offline access to SharePoint content plus other repositories including M-Files, High-Q, Microfocus Content Manager, OpenText etc; and Repstor assist™, categorisation technology that provides fast and accurate SharePoint email filing as well as other content stores and offers suggested locations based on existing filed content.

Repstor’s products have attracted worldwide interest because they increase return on Office365 and SharePoint investments. In particular by adding case and matter management to Office365, the company has experienced enthusiastic take-up among law firms and corporate legal departments.

Commenting on Repstor’s involvement at BLTF 2018, Alan McMillen, Repstor’s CEO, said, “We can’t wait to return to the British Legal Technology Forum this summer. Last year’s was a pivotal event for Repstor and our strategic partner Eversheds Sutherland. ES/Unity has been fantastically well received by the corporate legal sector. Having added mobile capabilities and exploiting more of the Office365 platform, plus the opportunities that Azure cognitive services (AI) present, we have an exciting portfolio to talk to firms about this year.”

The 2018 British Legal Technology Forum, Europe’s largest legal technology conference and exhibition, will take place on Tuesday, 13th March at London’s Old Billingsgate. Some 1,200 visitors from the world of law, legal technology and IT security are expected to attend, to debate and discover the systems, strategies, processes and platforms that will drive law firms and legal businesses into the next decade and beyond.