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Repstor publishes timely white paper advising CIOs & information compliance managers on how to keep control of Microsoft Teams™

The paper, 5 Ways to Maximise Microsoft Teams & Avoid Information Compliance Headaches, targets common pain points as use of Microsoft Teams spreads like wildfire

Belfast – October 30^th, 2019 – Repstor, the provider of Office 365-based content and collaboration management solutions, has published a new white paper with practical advice for information managers on how to keep control of Microsoft Teams content, as use of the platform proliferates.

The paper, 5 Ways to Maximise Microsoft Teams & Avoid Information Compliance Headaches, acknowledges the vast growth of Microsoft Teams, as organisations default to the platform as their primary collaboration tool.

“Microsoft Teams is fast becoming the business world’s default collaboration environment,” notes Fergus Wilson, Repstor’s CTO and author of the paper. “Today, more than 13 million people use it daily, and 19 million weekly. This is great, as Teams is very modern, powerful and easy to use and a great productivity enabler. But at the same time, it needs some controls to get the best from it.”

After years of perfecting information management policies and adhering to the latest Data Protection requirements, organisations can’t afford to risk undermining those efforts by giving employees carte blanche to set up Teams and share content as they see fit.

“The risks sound daunting, but they needn’t be,” Fergus says. “It’s something we’ve explored in detail in our new white paper. We advocate that companies adopt best-practice governance, just as they have in all other aspects of team collaboration and content management.”

The paper sets out a number of proactive measures organisations can take to maintain order. These include controls over Team creation; establishing naming conventions and agreed classifications; maintaining control of emailed content; setting appropriate content security parameters; and automating content lifecycle controls (around archiving or deleting old Team content, for instance).

“Our latest Repstor Custodian content management solutions, designed to be embedded directly within Microsoft Office 365, include all of the necessary controls to ensure that Microsoft Teams fulfils its potential as a powerful aid to collaboration – without exposing organisations to content management chaos,” Fergus notes. “We have listened to CIOs’ concerns and directly addressed them in the latest version of our products.

“These latest capabilities around Microsoft Teams are drawing a lot of attention from CIOs and information compliance managers who are worried about Teams’ use spiralling out of their control,” he adds. “They’re relieved that we’ve come up with a timely solution, just as MS Teams use goes stratospheric.”

The new Repstor white paper, 5 Ways to Maximise Microsoft Teams & Avoid Information Compliance Headaches, is available for download here.

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Expanded Repstor Product Suite Listed on G-Cloud 11

Repstor’s complete product portfolio, including Custodian/Custodian for Legal’s enhanced support for Microsoft Teams, and Repstor Mobile, which transforms filing on the go, has been approved & listed on the updated UK public sector procurement framework

Belfast – August 15^th, 2019 –Repstor, the provider of embedded Microsoft Office 365/Outlook information solutions, has today confirmed that, once again, it has been approved as a supplier to the latest iteration of the Government G-Cloud framework, the official digital marketplace for the UK public sector – now updated to G-Cloud 11.

Repstor’s expanded product set of content management solutions is now listed. These solutions enable public sector bodies to empower users to manage, find and share content more effectively and in a compliant way, and derive a greater return on their existing investments in Office 365/SharePoint/MS Teams and other ECM solutions.

G-Cloud 11 solutions from Repstor include:

Repstor affinity (with all connectors)
Repstor assist
custodian (now including enhanced support for Microsoft Teams)
custodian for legal (now including enhanced support for Microsoft Teams)
Repstor Mobile (transforming filing on the go for iOS and Android users from everyday mobile email)

G-Cloud gives central government, local councils, NHS Trusts and other public sector bodies a way to purchase cloud-based services such as web hosting from a single, central web site. It is accessed through the Digital Marketplace – created in 2014 by Crown Commercial Service and Government Digital Service to make government procurement easier and more transparent.

Alan McMillen, CEO at Repstor, expressed his pride at once again having the company’s entire product line approved for listing on G-Cloud, for easy access by public sector organisations.

“We’re delighted to be on the Framework, and to have added our new Mobile product and enhanced Teams controls and capabilities,” he said. “The public sector continues to be a successful growth area for Repstor, with both new wins and existing customers investing more in or doing more with our product set.”

Natural Resources Wales, North Lanarkshire Council, Invest Northern Ireland and the Youth Justice Board (an agency of the Ministry of Justice), are among Repstor’s most notable public sector business wins. Indeed, Repstor is continuing to enjoy healthy growth across all of its industry sectors in 2019.

Its products increase return on customers’ existing software investments, by transforming how users access, store and manage content wherever they are and making this very intuitive.

To find out more about G-Cloud, visit the Digital Marketplace.

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Repstor to Showcase Custodian for Legal™ at ILTACON 2019

The highly sought-after document, email and matter lifecycle management solution for law firms & corporate legal departments harnesses existing investments in Microsoft Office 365
The company has launched an integration with Microsoft Teams for internal and external collaboration
The software is a big hit in the US legal market due to the productivity & efficiency benefits of managing the complete matter lifecycle via software that teams already use every day
The prominent US event for the legal sector takes place August 18-22 in Orlando, Florida

Belfast, August 6th, 2019 – Repstor, the ECM and matter lifecycle management specialist, will continue to capitalize on high demand in the Americas for its legal sector solution, custodian for Legal™, with a booth at ILTACON 2019 – the premier US educational and networking event for the legal sector – next month, in Orlando, Florida.

Custodian for Legal, Repstor’s Office 365-based document, email and matter lifecycle management system, has proved a big hit with legal teams on both sides of the Atlantic. Its collaboration and document management capabilities, optimized for legal users, harness the familiar interface of Microsoft Outlook and other popular Office 365 applications including SharePoint and Teams, reflecting the way people instinctively communicate and share content with clients and colleagues.

Custodian for Legal has an impressive international client base comprising both law firms and internal corporate legal teams; it is also used by 5 of the top 10 global management consultancies. Repstor’s legal matter management business is expanding globally too, with a number of high-profile international appointments over the last year, particularly in the Americas.

Commenting on Repstor’s plans for ILTACON, Sheila Gormley, the company’s co-founder and director of Legal Solutions, said: “This is an important event in the North American legal calendar which we’re delighted to be attending. We’ve had an incredibly busy six months, featuring some impressive customer wins – we now have 170+ customers in more than 20 countries worldwide.” Sheila continues, “We have recently launched Repstor Mobile™ and just announced an integration to Microsoft Teams which delivers support for internal and external collaboration and adds information management capabilities. So we have a lot to demonstrate and talk about in Orlando.”

ILTACON runs August 18-22 at Walt Disney World Swan and Dolphin Resort in Orlando. Repstor will be showing Custodian for Legal at Booth #1204.

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AI automation leader Neota Logic announces integration with Repstor Custodian for Legal

Customers will see enhanced efficiencies in matter creation, automated document creation and client portal applications

July 24th, 2019 – Neota Logic, creator of the world’s leading no-code AI automation platform, and Repstor, the leading content management solution, have announced an innovative integration between their two products for the legal sector, which will revolutionise the matter creation and document automation process, and enhance client portal applications. The combined solution will be delivered by partner Transform Data International.

Matter creation process

For matters registered in a law firm’s practice management system (PMS), the combined proposition will automatically initiate an email to the responsible lawyer performing a risk assessment for client or matter intake. Depending on the outcome, the workflow will either initiate the additional approval request or create the client/matter directly in Repstor’s legal matter management solution, Custodian for Legal™. Users can then start working on the new matter seamlessly within the familiar Outlook interface. The Neota workflow will automatically save the risk assessment transcript, saving the results as a PDF file within the client/matter.

Document automation

Users will now be able to open a new Neota application dialogue within Outlook where important information is passed from the Repstor solution to Neota Logic. This means users can easily create complex contracts or other legal documents and automatically insert properties such as DocID, ClientID, MatterID, etc. Documents can be generated automatically in multiple languages and stored in Repstor Custodian for Legal dossiers in one go.

Client portal applications

The integration of Repstor Custodian for Legal with Neota Logic will allow law firms to embed Neota applications in SharePoint. This will enable users to provide their clients with self-service tools, such as data-breach advisors, document creation or request forms to request assistance with a new case and perform an online triage.

Commenting on the collaboration, Kim Massana, Neota Logic’s CEO, said, “We are thrilled to be working with Repstor on this exciting integration of our technology platforms. We envisage many areas where our combined technologies could have a dramatic effect in increasing efficiencies for professional services.”

Alan McMillen, CEO at Repstor, added, “We’re delighted to be working with Neota Logic. There is perfect synergy between our solutions which, combined, will produce end-to-end workflows that further transform efficiency for our clients through smart process automation.”

About Neota Logic

Neota is the world’s leading AI automation platform for professional services. Our revolutionary no-code app development software allows professionals to rapidly automate any aspect of their expert services and enjoy the benefits of improved productivity, client satisfaction and new opportunities. Neota offers its software and services to customers from its offices in New York, London and Melbourne.

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Repstor Custodian for Professional Services™

Whether your professional services firm handles audit, tax and advisory services, legal matters, or real estate or building services involving complex contract management, the chances are your teams are experiencing soaring volumes of content that they must track and manage – against a backdrop of strict regulatory requirements.

Repstor Custodian for Professional Services™, used by two of the Big 4 and 50% of the top 10 professional services firms, brings consistency, order and improved traceability to document, email and information lifecycle management using familiar, existing Office 365/SharePoint tools.

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IATA has chosen Custodian for Legal™ – Another success for the Konexo and Repstor partnership

Repstor has announced that the International Air Transport Association (IATA), the trade association for the world’s airlines, has chosen Custodian for Legal™. This recent development means another success for the Konexo and Resptor partnership. Together they will help to transform legal matter management across three different time zones by bringing new rigour and consistency to record retention and inter-region collaboration.

The Office 365-based matter management software, accessed via Outlook, will bring new order and visibility to case and content management across IATA counsel teams straddling 3 time zones.

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Repstor custodian: transforming information management compliance in Microsoft Teams

The soaring popularity of Microsoft Teams confirms the intuitive way people want to be able to collaborate today – on projects, ideas, problem-solving and decision making. But without governance and control, Team use can create new chaos for information and IT managers.

Repstor custodian tackles this issue, bringing new control, templating and lifecycle management capabilities to Microsoft Teams workspaces, just as it does to regular SharePoint collaboration. It ensures collaboration can happen fluidly in the forums users prefer, but without undermining compliance with information management policy.

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Repstor Mobile: intuitive, accurate filing on the go

With improved mobile connectivity, and more convenient sized mobile devices, today’s information workers are doing a lot more with their business email on the go. But unless team members correctly file messages and attachments at the time, they are creating more work for themselves. When they get back to the office, they will need to remember to go back and find the content again so they can file it to the right repository.

Most mobile email applications are not integrated with content repositories, which means there is no way for workers to file the latest email threads or attachments when out of the office. Their best bet for sharing content with co-workers has been to forward messages, adding to email volumes and version complexity until now.

Repstor Mobile enables intuitive, accurate email and attachment filing from a mobile device – to SharePoint, M-Files, Box and other repositories of choice.

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Repstor Transforms Filing on the Go with Launch of Repstor Mobile™

The new product, available stand alone or as a companion for Repstor affinity™, makes information management and compliance second nature for mobile users
The quick-filing aid works directly in the Outlook app
It can also be used natively within Apple iOS and Android mobile email & supports multiple content repositories including SharePoint, M-Files & Box

SharePoint Conference, Las Vegas, Nevada, USA – May 22nd, 2019 – Repstor, the ECM software and matter management specialist, has launched Repstor Mobile™, bringing easy, quick-file functionality to iOS and Android smartphone and tablet users from within their everyday mobile email tools.

Optimised for use with Outlook, but also available natively within standard iPhone/iPad and Android mobile email clients, Repstor Mobile makes filing emails and documents fast and instinctive from wherever users are. Mac and Outlook Web Access users can also benefit from Repstor Mobile quick-filing.

Repstor Mobile addresses a growing challenge for organisations whose workforces spend a lot of time out of the office, sending and responding to email on the move. It prompts mobile users to file emails to the right location as they open them. As well as being more convenient for individuals, this promises to boost filing compliance – a significant improvement on scenarios that rely on users remembering to re-open and file emails at the end of the day or when they return to the office.

Designed from the outset to support multiple content repositories, Repstor Mobile integrates with SharePoint, M-Files and Box, with the option to support other popular content platforms.

The powerful mobile filing aid can be used as a mobile companion product to Repstor affinity™, Repstor’s Outlook-based content filing and access solution, or as a standalone product.

“Repstor Mobile is a powerful and invaluable addition to the Repstor product family, transforming information management convenience and compliance as increasing numbers of us interact with email, and in soaring volumes, on the go,” commented Alan McMillen, Repstor’s CEO. “By providing secure, quick filing on any device, anywhere, Repstor Mobile is the solution organisations have been waiting for.”

Behind a very clean and quick user experience is a powerful and very flexible capture engine, to support the filing of emails at scale, he noted. “Behind the scenes, the modern Microsoft Azure architecture for email capture and filing is very, very fast. This avoids the common scenario with mobile email workarounds, which use folder mapping and create a big queue of emails to file.”

Come and talk to us about Repstor mobile at SharePoint 2019 on booth #609

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Repstor Brings Microsoft Teams under Information Compliance Control with Repstor custodian

The new functionality is the answer IT managers have been looking for.
As one put it: “We were daunted about having to configure Teams for each different use case, and how we’d stop content from becoming unmanageable–especially from a security and data protection standpoint. Then we heard about Repstor custodian.”

SharePoint Conference, Las Vegas, Nevada, USA – May 21st, 2019 – Repstor, the provider of embedded Microsoft Office 365/Outlook information solutions, has announced the availability of new information compliance controls for Microsoft Teams, in direct response to market demand.

The soaring popularity of Microsoft Teams confirms the intuitive way people want to be able to collaborate today – on projects, ideas, problem-solving and decision-making. But without governance and control, Teams use can create new chaos for information and IT managers.

If users are creating or adding to Microsoft Teams, or sharing Office 365 files with other members, custodian controls what’s possible, so IT managers and information officers don’t need to worry about the types of teams being created, their lifespan or how information is being shared externally.

“Rather than hamper the way people want to work, custodian manages the entire lifecycle of collaboration workspaces and their contents so teams can focus fully on what they need to achieve,” Fergus Wilson, Repstor’s CTO, explains.

Highlights:

Full exploitation of Microsoft Teams without later information management issues
Create new Team workspaces out of the box with defined layouts and content controls
Manage the full evolution and lifecycle of Teams – from initial creation, to project end
Control who can set up a Team and what’s permitted based on roles and functions
Apply controls to group chat, file upload areas, wikis and notes
Users can easily add email into Teams directly from Outlook
Prevent sensitive content from getting into the wrong hands, or being kept too long
No more silos as Team activity becomes easy to track at a glance

In response to news of the addition of Microsoft Teams governance and information compliance capabilities within Repstor custodian, IT managers’ comments have included:

“Teams proliferation has been a worry for us but with the control added by Repstor we have a clear way forward to allow self-service with the right level of control.”

“We were daunted about having to configure Teams for each different use case, and how we’d stop content from becoming unmanageable–especially from a security and data protection standpoint. Then we heard about Repstor custodian.”

More on Repstor custodian can be found here.

Attending SharePoint Las Vegas? Why not swing by booth #609 and see Repstor custodian at work.

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