affinity – Repstor

Repstor Features in Gartner Market Guide for Corporate Legal Matter Management

Repstor recognised as leading matter-centric document and email management provider

Belfast, November 5^th, 2020 – Repstor, the Microsoft 365-based matter management specialist, has announced that it features as one of the select vendors in Gartner’s latest Market Guide for Corporate Legal Matter Management, which focuses on companies that have achieved visibility and traction in the market.

The Guide explores the importance of matter management and its relevance within the broader enterprise legal management (ELM) suites. The Guide also makes a number of strategic recommendations for law firms looking into matter management solutions.

“Gartner is clearly one of the most authoritative analyst houses when it comes to technology so it is an honour to be recognised in this Guide,” comments Sheila Gormley, Exec VP Legal Solutions, Repstor. “It shows that Repstor is a genuine and trusted vendor for corporate legal matter management and gives us great confidence as we look forward to another year of growth.”

Want to know what Repstor could do for you? Fill in the form below NOW:

Introducing affinity 4.0™: full document lifecycle management from within Outlook

In May, we’ll be launching affinity 4.0™, the culmination of a range of important enhancements to our native Outlook email filing and management solution.

The new release adds rich document management capabilities, combining the ease and immediacy of Outlook with full use of existing document management systems. The result? A big boost to productivity, via swift content access and improved collaboration, and more consistent use of document repositories.

Repstor affinity 4.0 supports the full document lifecycle, in addition to emails. Document version comparison, and filing against non-core or older projects, is easy and intuitive. Content searching is much faster too, even across old archives.

As Repstor users have come to expect, the new functionality matches the immediacy and easy user experience of Outlook. With affinity 4.0, we provide instant access to recent information, plus the ability to search and bring content directly into Outlook, irrespective of whether it is online.

With the ability to promptly locate and access millions of emails and documents, teams can progress tasks more efficiently.

Key features at a glance:
• Improved synchronisation
• Enhanced document version control
• Better online access to content
• Sophisticated server search, with results presented natively within Outlook
• Improved caching: more flexible cache expiry

About Repstor affinity
Repstor affinity is the only truly native SharePoint Outlook integration delivering both online and offline access to content. In addition to SharePoint, it fully supports content stores and file shares including M-Files, Microfocus Content Manager (previously HP Content Manager / TRIM), Opentext eDocs, Dropbox, Box, iManage Work®, Meridio, HiqhQ, Dynamics CRM and more.

To find out more about affinity 4.0 contact sales@repstor.com

Make content search even Qwickr: a new Transform Data tool

Repstor’s mission, along with our partners, is to make content management and compliance as easy and intuitive as possible, driving benefits without disrupting the way people work.

So it’s great news that Transform Data has integrated its new Qwickr rapid content search tool with Repstor Affinity.

Qwickr enables users of our products to quickly locate or point colleagues to specific shared content, making it even easier to get on with the task in hand, from within Outlook.

It’s ideal for any team using Office 365, SharePoint or OneDrive for Business to save content.

Key features include:

• Instant previewing of commonly-used file types;

• Fast & unique preview functionality for emails;

• Special Grid View to filter, sort and group result sets;

• Full Microsoft Office integration to instantly open and edit files from search results or set/adjust document properties;

• The ability to save personal search actions for easy re-use;

• The ability to define and deploy specific company or departmental searches (Such as Contracts that are about to expire or Claim overviews);

• Re-run your searches since a specific time to instantly see what has changed in a specific period;

• Full support of SharePoint Search Scopes;

• Easy sharing of search results with colleagues via email.

Qwickr can also be configured to meet specific user requirements.

Commenting on the value of this targeted new search facility, Alan McMillen, Repstor’s CEO, said, “Transform Data shares our mission to make information workers’ lives easier and more productive, and Qwickr is the perfect example of this in action.”

“Being able to instantly find and point colleagues to specific content will save teams a lot of time and deter users from endlessly re-sending email attachments.

“This in turn will bring down the storage and network burden, and the risk of content duplication or the wrong versions of documents being called into play.”

To find out more, visit www.qwickr.eu

M-Files Outlook Integration

Email Management with M-Files and managing your M-Files™ ECM content from within Outlook. The M-Files Outlook integration

The affinity™ M-Files Outlook integration provides users with easy access to their M-Files ECM repository through the Microsoft Outlook interface for email filing, and supporting Outlook centric workers working with M-Files content within Outlook.

The M-Files Outlook integration provides brings M-Files content into the Outlook UI by exposing M-Files views as folder structures in the Outlook navigation panel, retaining the Outlook way of working with the list panel, preview panel and Navigation Panel all used to work with content.

Benefits of M-Files Outlook integration:

• Ease of connection to M-Files views can be easily searched for and chosen to add to the Outlook navigation (easy setup)
• Advanced Filing with the Repstor assist add-on, provides suggested filing locations for email and documents and also provides Luggage Tag functionality to ensure important email conversations are automatically or semi-automatically captured.
• Easy to use client providing easy and efficient access to M-Files ECM repository content for users from Outlook
• Full fidelity for filed Email means users can work with filed email exactly as they can with items in their inbox (forward/reply/order/filter/search and many other Outlook features are supported)
• Provides a rich Outlook interface for both legacy and new systems in parallel giving users access to multiple systems at the same time
• Access M-Files ECM content within views rendered as a folder hierarchy in Outlook – available on and offline. Repstor affinity M-Files ECM connector is a full offline client, providing access, addition and editing while offline. This allows users to have browsing capability of content in the M-Files repository both online and offline
• Add Files or Emails to M-Files ECM from Outlook: Users can file content from Windows Explorer, Outlook folders and similar applications to M-Files locations through Repstor affinity’s Quick File functionality or drag and drop.
• Use Repstor affinity to copy or transfer documents between existing/legacy repositories and the M-Files repository.

Repstor is an M-Files CAP Partner

Get in touch with us to book a demo of our multiple repository support

Find out more about Repstor affinity™

Repstor to Return to the British Legal Technology Forum

Following the launch of ES/Unity™ at last year’s event, Repstor expects keen interest from both law firms and in-house teams looking to exploit their Office 365 investments for matter lifecycle management

January 29th, 2018 –Repstor, the company that helps businesses exploit their SharePoint and Office 365 investments for matter lifecycle management, has confirmed that it will participate in this year’s British Legal Technology Forum (BLTF) in London. The event will take place on March 13th.

Last year, Repstor made a big splash at BLTF with its launch of ES /Unity™ in partnership with international law firm Eversheds Sutherland. The powerful legal matter management solution, which works with companies’ existing Office 365/SharePoint systems, has attracted a strong client base among corporate legal teams since its launch. National Grid, Wellcome Trust, Queen’s University Belfast, and Miral, an asset management company in the UAE, signed up within the first few weeks, and business continued to be brisk throughout 2017.

This year, the company will showcase its Office 365-native products including Matter Management; Repstor affinity™ the only truly native SharePoint Outlook integration delivering both online and offline access to SharePoint content plus other repositories including M-Files, High-Q, Microfocus Content Manager, OpenText etc; and Repstor assist™, categorisation technology that provides fast and accurate SharePoint email filing as well as other content stores and offers suggested locations based on existing filed content.

Repstor’s products have attracted worldwide interest because they increase return on Office365 and SharePoint investments. In particular by adding case and matter management to Office365, the company has experienced enthusiastic take-up among law firms and corporate legal departments.

Commenting on Repstor’s involvement at BLTF 2018, Alan McMillen, Repstor’s CEO, said, “We can’t wait to return to the British Legal Technology Forum this summer. Last year’s was a pivotal event for Repstor and our strategic partner Eversheds Sutherland. ES/Unity has been fantastically well received by the corporate legal sector. Having added mobile capabilities and exploiting more of the Office365 platform, plus the opportunities that Azure cognitive services (AI) present, we have an exciting portfolio to talk to firms about this year.”

The 2018 British Legal Technology Forum, Europe’s largest legal technology conference and exhibition, will take place on Tuesday, 13th March at London’s Old Billingsgate. Some 1,200 visitors from the world of law, legal technology and IT security are expected to attend, to debate and discover the systems, strategies, processes and platforms that will drive law firms and legal businesses into the next decade and beyond.

Box Outlook Integration

Introducing Repstor affinity Box Outlook integration: save email, attachments and other content directly from Outlook to Box, and access Box content intuitively from within Outlook
Box email integration

The affinity Box Outlook integration provides users with an easy way to store their emails, attachments and other content to Box directly from Microsoft Outlook.

Box appears as a folder location in Outlook, making it easy to drag and drop emails from Outlook into a Box folder: any email filed this way remains fully accessible in Outlook.

Users with multiple folders created in Box, for managing cases or projects, can use the assisted filing functionality provided by the Repstor affinity Quick File tool and optional Repstor assist module. The Quick File tool enables users to locate recent folders quickly and easily, and search for folders by name, minimizing time spent navigating large folder structures. To make search and retrieval easier still, Repstor assist provides suggested filing locations based on the content and properties of the item being stored.

Repstor affinity can be used in conjunction with Box Sync or Box Drive.

Users have the additional benefit of being able to access, save and edit all content via a single, familiar user interface which they already use all the time – Outlook.

Benefits of Box Outlook integration

• Access to Box folder hierarchies directly from within Outlook. Box folders will be visible on the left-hand side of Outlook, providing easy browse, preview and edit access to Box content through the familiar Microsoft Outlook folders interface.
• Drag & drop emails, attachments and other content. Users can capture Outlook emails, .msg files and attachments straight into Box simply by dragging and dropping the item onto the target Box folder in Outlook.
• Quick File functionality. This enables users with multiple Box folders to quickly locate their target folder by browsing recent locations for more targeted searching.
• Assisted filing functionality. The Repstor assist add-on module will suggest the most appropriate filing location for an email being filed, based on contextual analysis of its content.
• Full search capability from within Outlook. Users can easily search, preview and find emails across all folders without leaving or clicking away from Outlook. This capability extends to all synchronized content and filed email attachments.
• No impact on Outlook performance. These intuitive enhancements to productivity are enabled without any degradation to the speed and responsiveness of Outlook.
• Bulk email management. Users can file multiple emails or multiple attachments to a folder quickly and easily.
• Notification of added or updated content. Repstor affinity uses standard read/unread notifications to flag new or updated content, so users can keep track of any changes or additions.
• A user-friendly client. Box content can be accessed intuitively within users’ familiar Outlook environment, so they benefit immediately without the need for special training.

For more information, download our affinity brochure or request a free trial.